Project Administrative Assistant

Job Overview:

APTIM is currently seeking an experienced Project Administrative Assistant to support the deactivation, decommissioning, and removal of a former research facility at Los Alamos National Laboratory. This position will be at the project site and will report directly to the Site Manager providing as-needed assistance to others in Site Lead roles as well. Typical duties will include but not be limited to maintaining project files and safety records, assist with project procurements and requisitions, arranging meetings/conference calls, and recording meeting minutes.

The successful candidate must have excellent proficiency in the Microsoft Office Suite of Software and be familiar with electronic file storage and retrieval programs such as SharePoint. Strong interpersonal skills are required, including the ability to clearly and confidently communicate, both written and verbally, to all project team members including client representatives, regulators, and APTIM colleagues alike.

Key Responsibilities /Accountabilities:

* Works with moderate supervision; accountable for individual results and impact on team.

* Electronic and hard copy filing and records management maintenance.

* Develop and compile weekly reports.

* Schedule meetings/maintain calendars of onsite management personnel.

* Correspond and coordinate with vendors for project supplies and invoicing.

* Meets and escorts visitors.

* Takes messages/records meeting minutes.

* Assists with distribution of correspondence/documents amongst various project team members.

* Ensures that any safety incidents are communicated and managed in accordance with company and client protocols.

Basic Qualifications:

* Highly motivated, organized, and detail oriented

* Possesses a strong work ethic.

* Ability to maintain a high level of confidentiality.

* Requires High School diploma with minimum 5 years of relevant experience

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

* Work that is worthy of your time and talent

* Respect and flexibility to live a full life at work and at home

* Dogged determination to deliver for our clients and communities

* A voice in making our company better

* Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $25.00 - $28.00 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace

* Medical, vision, and dental insurance:
Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.

* Company paid and optional Life insurance

* Short-term and long-term disability insurance

* Accident, Critical Illness, and Hospital Indemnity coverage

* Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)

* 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:

* APTIM 401(k) Guide

* APTIM - Helpful Documents

Watch our video:

About APTIM - In Pursuit of Better