Academic Affairs Assistant

Student Intermediate Level

Requisition : req
35077

Working Title: Academic Affairs Assistant

Pay: $14.00 Hourly

Campus: Los Alamos

Department: Los Alamos Branch

Employment Type: Student Employment

Status: Non-Exempt

Background Check

Required:

Yes

For Best Consideration Date: 11/20/2025

The Office Assistant in Academic Affairs serves as a primary contact for busy front desk services. This will require that the successful candidate provide excellent customer service and maintain confidentiality of records and information. The work-study student will provide support to the Academic Affairs Department currently located in Building 7, which includes Academic Affairs Office, Adult Education, and Learning Resource Center.

Duties include:

Answer office telephone, route calls, take messages, and provide general information to customers. Establish, maintain, process, and/or update file documents for scanning and archiving. Perform a variety of data entry assignments and understand the organization of data in order to provide basic information. Operate personal computer to draft correspondence, print and mail letters, reports, or other materials as requested. Open and route incoming mail;

distribute correspondence and other material to department staff and faculty. Perform other duties as assigned.

Equivalencies not found for this position

• Ability to maintain confidentiality of records and information
• Demonstrated friendly, professional and helpful demeanor at all times
• Experience working with diverse groups of people
• Very strong communication skills, both verbal and written
• Ability to work effectively as a member of a team
• Excellent problem-solving skills, organizational skills and attention to detail
• Basic computer skills, MS Office, MS excel, Adobe Acrobat and Outlook

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please provide the following:

• Cover letter
• Current Resume

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.