Administrative Assistant

Position: Administrative Assistant 3/4
** What You Will Do*
* The Special Security IT & Cyber Operation's Group (SSO-3) is looking for an Administrative Assistant 3/4 to join our team.  This exceptional candidate will interact with both leadership and group members to support the Group Leader and staff as the first point of contact. The selected Administrative Assistant (AA) will be a key member of the group, with a broadly defined scope of work.

They will be responsible for providing administrative support with minimal supervision and the ability to shift priorities. The individual will exhibit strong problem-solving abilities and the capacity to anticipate potential challenges while maintaining professionalism, discretion, and sound judgement. They will occasionally be requested to professionally represent and support other groups in SSO Division, as well as the SSO Division Office when needed.

This position will be filled at the Administrative Assistant 3 or 4 level, depending on the skills of the selected candidate.  Additional job responsibilities will be assigned if the candidate is hired at the higher level.

** What You Need*
* ** Minimum

Job Requirements:

*
* At the Administrative Assistant 3 level, the candidate will be expected to perform a wide variety of administrative functions with a high degree of initiative, requiring some independent judgment or following the direction of senior administrators. Duties include but are not limited to:

+ Demonstrated ability for exceptional attention to detail.

+ Experience and proven competence in professional administrative assistance or office management.

+ Demonstrated experience researching, analyzing, and resolving problems and issues both independently and as a team member.

+ Demonstrated excellence in interacting effectively with management, peers, and customers (internal/external).

+ Ability to obtain DOE Q Clearance and SCI.

** Business Systems*
* + Excellent computer skills in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams), Google Drive, and similar tools.

+ Demonstrated competency independently composing and editing correspondence, memo, and other written documents.

** Communication*
* + Excellent oral, written, and interpersonal communication skills.

+ Demonstrated experience utilizing tact, diplomacy, and discretion in dealing with confidential and sensitive information/matters.

** Organization and Time Management*
* + A track record of demonstrating initiative and collaboration.

+ Ability to carry out job responsibilities with minimal supervision, demonstrating initiative, tact, and discretion with in-confidence and sensitive information/matters.

+ Demonstrated successful experience working on multiple projects with frequent interruptions, varying priorities, and deadlines while maintaining excellent quality in daily operational work.

** Additional

Job Requirements for Administrative Assistant 4:*
* In addition to the requirements outlined above, qualifications at this level requires::

+ Manage complex administrative functions that spans multiple groups and teams.

+ Perform (and at times, anticipate) a wide variety of administrative functions

+ working independently with minimal supervision, anticipating needs, and interpreting policy .

+ Serve as a lead administrative professional, coordinating the work of others and helping to mentor the administrative team.

+ Administrative leadership utilizing tact, diplomacy, and discretion in dealing with sensitive and confidential information.

** Education/Experience Administrative Assistant 3:
** Position requires a High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

** Education/Experience Administrative Assistant 4:
** Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

** Desired

Qualifications:

*
* + Thorough knowledge and in-depth understanding of Laboratory…