Office Administrator; Administrative Assistant

What You Will Do

The Safeguards Science and Technology Group (NEN-1) is seeking a motivated, customer‑service‑oriented Administrative Assistant to provide administrative and operational support to a dynamic organization supporting national security missions. NEN-1 consists of approximately 80 employees, including scientists, engineers, professionals, technicians, technologists, postdoctoral researchers, and students. NEN-1 develops technologies and systems for the safeguarding of nuclear materials through nondestructive assay measurements and analysis, and maintains a robust training program that delivers approximately 30 technical courses annually.

The selected candidate will provide administrative support to group management and staff, helping ensure the smooth execution of day‑to‑day business operations. The candidate will be expected to manage multiple competing priorities, provide outstanding customer service, maintain attention to detail, and exercise sound judgment in resolving routine administrative issues. This position requires a team‑oriented individual who is organized, adaptable, and capable of working effectively in a fast‑paced environment while maintaining professionalism, discretion, and confidentiality.

• Demonstrated experience performing administrative support functions in a professional office environment.
• Advanced computer skills using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Demonstrated ability to learn and use Laboratory business systems such as Oracle, Concur, Ariba, FVTS, and related systems.
• Demonstrated ability to organize, prioritize, and complete multiple tasks simultaneously.
• Ability to work effectively under deadlines and changing priorities.
• Strong attention to detail and accuracy.
• Excellent customer service, verbal communication, and written communication skills.
• Ability to work effectively with individuals at all levels of the organization.
• Demonstrated ability to exercise sound judgment and resolve routine administrative issues.
• Ability to work with sensitive information appropriately.
• Demonstrated record of dependability, attendance, and professionalism.

Position requires a High School Diploma and three years of related experience, or an equivalent combination of education and experience directly related to the occupation. Additional administrative training, certifications, or education are desirable.

• Experience supporting technical, scientific, engineering, or research organizations.
• Experience with LANL business systems, including:
  • Oracle Time & Labor
  • Concur travel
  • Ariba
  • Oracle HR
  • FVTS
• Experience coordinating domestic and foreign travel.
• Experience coordinating visitors, including non‑U.S. citizens.
• Experience supporting training activities and the UTrain system.
• Designated Procurement Representative (DPR) experience.
• Demonstrated ability to build effective working relationships across organizations.
• Experience supporting meeting and event logistics.

• A resume
• A detailed cover letter addressing how their experience meets the requirements of the position

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award‑winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Directive 206.2 – Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and…