Administrative Assistant
Job in
Los Alamos, Los Alamos County, New Mexico, 87544, USA
Listed on 2026-07-19
Listing for:
Los Alamos National Laboratory
Full Time
position Listed on 2026-07-19
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
** What You Will Do*
* ** This position is open for external candidates only to apply.*
* The Power Supply Production (PSP) Division is looking for a motivated, customer-focused, professional, efficient, reliable, organized, and experienced administrative assistant to support the division office, and group offices as needed. The selected candidate will be expected to uphold high standards of administrative professionalism, attention to detail, and accuracy. You must be an excellent problem solver, have a customer-focused approach and work cooperatively with the staff in a dynamic and diverse office environment.
Being a member of the division administrative team requires close cooperation and assuming responsibility and accountability for deadlines and commitments.
Responsibilities include but not limited to:
+ Prioritize safety and security by maintaining required training, complying with Laboratory policies, and stopping work when conditions are unsafe or insecure.
+ Perform a wide range of administrative and office support functions using sound judgment to resolve routine to moderately complex issues.
+ Prepare, review, track, and distribute correspondence, reports, forms, and other documentation.
+ Maintain organized electronic and physical filing systems.
+ Coordinate calendars, meetings, travel, and travel reimbursements.
+ Serve in assigned administrative roles, including timekeeper, procurement representative, key/core custodian, visitor escort, and organizational point of contact.
+ Enter employee time and effort reporting, as applicable.
+ Handle sensitive and authorized classified information in accordance with Laboratory requirements.
+ Provide guidance on administrative processes, maintain required records, and ensure compliance with Laboratory and regulatory requirements.
+ Promote a respectful, inclusive, and collaborative workplace free from discrimination and harassment.
** What You Need*
* ** Minimum
Job Requirements:
*
* ** Administrative Support:*
* +
Demonstrated proficiency providing administrative support in a complex and busy office environment with proven success of adaptability, flexibility, cooperation, and willingness to provide support wherever needed.
+ Excellent oral, written, and verbal interpersonal skills.
+ Proven experience organizing, prioritizing, and following through to completion on multiple tasks, under strict deadlines and changing priorities.
+ Demonstrated experience managing electronic calendars and coordinating meetings.
** Business Systems:*
* + Computer proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), (Sharepoint, MS Teams, Adobe Acrobat etc.) and demonstrated ability to learn Lab business systems (Oracle, Ariba, Concur, etc.).
+ Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations as needed.
** Organization and Time Management:*
* + Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment.
+ An excellent record of integrity, dependability, availability, attendance, and punctuality is essential.
+ Experience making decisions and resolving problems both independently and as a team member, using judgment, creativity, flexibility, and initiative to determine the approach or action to take in non-routine situations.
** Communications:*
* + The ability to interface effectively with people throughout the organization hierarchy and partnership with internal support organizations.
+ Demonstrated ability to generate a variety of internal and external correspondence, reports, and forms, with limited supervision and general instruction.
+ Demonstrated ability to foster a cohesive team environment and share, teach, and learn from other team members is also required.
*
* Required:
*
* + Ability to obtain DOE Q Clearance.
** Education/
Experience:
** Position requires a High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation.
** Desired
Qualifications:
*
* + Experience coordinating executive or management calendars and travel arrangements in a professional environment.
+ Demonstrated ability to organize tasks and prioritize initiatives in support of departmental goals and objectives.
+ Experienced in leveraging Smartsheet for record keeping, workflow routing, and survey development.
*
* Work Schedule:
** PSP works 4 ten hour days starting at 6:30. Flexibility of schedule is at the discretion of management.
*
* Work Location:
** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
** Position commitment:
** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory.…
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