Administrative Assistant 3​/4

What You Will Do

This position will be filled at either the Administrative Assistant 3 or Administrative Assistant 4 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

What You Will Do


This position will be filled at either the Administrative Assistant 3 or Administrative Assistant 4 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.


Join Our Team! The Engineering Technology & Design (E-DO) Division is seeking an experienced, proactive administrator with a strong customer-service orientation to provide professional business and administrative support to the Mechanical and Thermal Engineering (E-1) Group.

E-1 partners with programs to deliver applied mechanical and thermal engineering solutions supporting Los Alamos National Laboratory's core national security missions. The group consists of mechanical engineers, technologists, technicians, and designers who are passionate about solving challenging technical problems.

Engineering Technology & Design applies innovative engineering principles to today s national security challenges while stewarding and expanding the Laboratory s engineering capabilities to address evolving threats.

This position is within the Associate Laboratory Directorate for Weapons Engineering (ALDW).

Administrative Assistant 3 $ 49,600 - $76,700

In this role, you will manage a wide variety of office activities and use sound judgment to resolve issues of moderate complexity. The successful candidate will anticipate challenges, identify practical solutions, and provide responsive support to group management, team leaders, and staff. You will maintain an organized, professional office environment while demonstrating accuracy, initiative, adaptability, tact, and discretion.

You will also collaborate with members of the E Division Administrative Operations Team to foster a cooperative and adaptable environment, provide support where needed, and serve as a resource and role model for administrative staff throughout the division. The team is led by the E-DO Staff Operations Manager.

Administrative Assistant 4 $ 60,500 - $93,600

In addition to the responsibilities outlined above, you will perform advanced administrative functions requiring considerable judgment, initiative, and independent action, often with minimal supervision or established guidance. You will bring expert knowledge of administrative services and office management, along with extensive experience managing calendars, travel, procurement, meeting logistics, data tracking, and timekeeping.

You will develop and implement solutions, improve business practices, and help ensure a high level of customer satisfaction. You may also mentor and train less-experienced administrative assistants.

What You Need


Minimum

Job Requirements:



Job Requirements for Administrative Assistant 3:

• Administrative Support Advanced knowledge of administrative services and general office management in a busy environment. Ability to perform tasks related to calendar management, travel, procurement, meeting scheduling/logistics, accurate data entry and tracking, time keeping, vehicle custodian, and other administrative functions not listed.
• Business Systems Proficiency with Webex, Google Docs, and Microsoft Office Suite products (Outlook, Excel, PowerPoint, Word, and Teams). Ability to independently interpret data and prepare professional Word documents, Excel spreadsheets, and PowerPoint presentations.
• Communication Excellent interpersonal, verbal, and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Grammatical proficiency, formatting, and editing capabilities expected at this level.
• Organization and Time Management Proven ability to organize, prioritize and complete multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. Experience working with sensitive, personnel related information. Demonstrated record of dependability, availability, attendance, and punctuality.

• Administrative Support Expert-level knowledge of administrative services and office management. Ability to independently perform administrative tasks with minimal supervision or direction. Tasks may be related to calendar management, travel, procurement, meeting scheduling/logistics, accurate data entry and tracking, time keeping, vehicle custodian, and other administrative functions not listed.
• Problem Solving Experience developing and implementing solutions related to administrative functions or overall group business operations.…