Professional Staff Assistant 1​/2

What You Will Do

This position will be filled at either the Professional Staff Assistant 1 or Professional Staff Assistant 2 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

Pit Technologies is seeking a highly motivated, customer-focused administrative professional to provide comprehensive administrative and operational support to organization leadership, including Group Leaders, Deputy Group Leaders, and the Division Office. This position plays a critical role in ensuring the smooth execution of business, operational, and programmatic functions within a fast-paced, mission-driven environment supporting national security objectives.

The ideal candidate will demonstrate initiative, adaptability, sound judgement, and excellent communication skills, with the ability to work both independently and collaboratively.

At both levels, you will:

• Serve as a key administrative resource supporting specialized functions, programs, and group and division leadership.
• Receive functional and operational direction from the Staff Operations Manager.
• Coordinate logistics for meetings, conferences, travel arrangements (foreign and domestic), and visitor engagements.
• Provide high‑level calendar management and meeting support, including tracking action items and maintaining schedules.
• Compose and format internal and external correspondence, presentations, and planning documents.
• Maintain electronic and hard‑copy files, ensuring accuracy and accessibility.
• Collaborate frequently with internal staff across the Laboratory and occasionally with external affiliates.
• Support division initiatives that may include collecting data, conducting research, and preparing reports related to business and operational goals.
• Uphold Laboratory safety and security standards and ensure confidentiality when handling sensitive and/or classified information.
• Foster and maintain a mutually respectful and inclusive work environment free from discrimination and harassment.

At the Professional Staff Assistant 1 level, you will provide professional administrative support under general direction, applying established principles and procedures to support moderately complex organizational activities.

Responsibilities include:

• Assisting with procurement requests, budget tracking, and financial reporting.
• Receive functional and operational direction from the Staff Operations Manager.
• Collaborating with human resources, security, procurement, facilities, and other teams to resolve administrative issues while keeping leadership informed.
• Ensuring compliance with Laboratory policies and procedures.

This level is ideal for a professional building depth in organizational systems and administrative operations within a complex environment.

In addition to the responsibilities outlined above, the Professional Staff Assistant 2 provides advanced administrative and operational support under limited direction and exercises independent judgement in managing diverse and complex assignments.

At this level, you will:

• Independently manage complex leadership calendars and high‑visibility engagements.
• Conduct research, assemble and analyze data, and prepare specialised reports, presentations, and planning documents.
• Assist in the analysis, design, and implementation of business, operational, and programmatic initiatives.
• Track and report progress toward business and operational goals to the Division SOM.
• Serve as a resource to staff and managers regarding policies, procedures, and administrative processes.
• Provide guidance to administrative assistants and students, as appropriate.

This level requires demonstrated experience supporting complex organisational functions and the ability to anticipate leadership needs while operating with considerable independence.

• Demonstrated experience providing professional administrative support in a business, operational, or programmatic environment.
• Experience coordinating meetings, travel, and…