Project Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

The Project Coordinator provides day-to-day coordination and administrative support to Project Managers and Operations, helping ensure projects remain organized, deadlines are visible, documentation is accurate, and stakeholders have the information needed to execute effectively. This role serves as a central coordination point across project work streams by managing schedules, tracking actions and deliverables, supporting reporting, andfacilitatingtimelycommunication. The Project Coordinator is expected to be proactive, detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced professional services environment.

Responsibilities:

• Schedule and manage internal and client-facing meetings, including coordinating calendars and logistics.
• Prepare and distribute meeting agendas in coordination with Project Managers; capture meeting notes, decisions, and action items.
• Track project timelines, milestones, deliverables, and follow-up actions; proactively communicate approaching deadlines and outstanding items.
• Maintain task trackers, action logs, status reports, shared tools, and collaboration platforms.
• Serve as a central coordination point for day-to-day project activities andfacilitatecommunication among Project Managers, Operations, and other stakeholders.
• Route requests, information, and updates to the appropriate team members and support alignment across work streams.
• Maintain organized,accurate, and consistent project documentation and records.
• Assistin preparing status reports, presentations, data calls, and other project deliverables.
• Coordinate onboarding and offboarding activities for project personnel and support contract-related administrative requirements as directed.
• Identify and flag process inefficiencies, administrative gaps, schedule risks, or unresolved actions for Project Manager attention.
• Provide scheduling and logistical coordination with client stakeholders as appropriate.
• Perform other project coordination and administrative duties as assigned.

Qualifications and

Experience:

• Bachelor’s degree in business administration, project management, operations, or a related field preferred;…