Administrative Assistant 3

Position: Administrative Assistant 3/4
** What You Will Do*
* ** This position will be filled at either the Administrative Assistant 3 or 4 level, depending on the skills of the selected candidate.  Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.*
* The Engineering, Operations, and Physics (J-6) group is looking for a motivated, customer service focused, and experienced Administrative Assistant. Reporting to the division office, the selected candidate will provide business and administrative support to the J-6 Group Office and collaborate with the division administrative support staff team.

The ideal candidate should have excellent communication, organization, and problem-solving skills. While executing responsibilities, the selected candidate will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality. They will work closely with the J Division Administrative Staff team in creating and maintaining a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed while serving as a point of contact and a resource for the J-Division members.

Job responsibilities include but are not limited to:

** Administrative Assistant 3 ($49,600 - $76,700)*
* + Provide proficient calendar management for the J-6 Group Leader and Deputy Group Leaders by independently coordinating commitments with appropriate contacts.

+ Administrative tasks such as creating and maintaining spreadsheets, tracking document expiration and review dates, keeping a well-organized group office, etc.

+ Coordinate domestic and foreign travel arrangements for J-6 staff, often on short notice.

+ Coordinate visits with internal/external participants.

+ Serve as a Professional Buyer.

+ Act as a resource to staff for established processes, procedures, and guidelines.

** Administrative Assistant 4 ($60,500 - $93,600)*
* In addition to what was outlined at the lower level, at this level

+ Provide expert-level calendar management for the J-6 Group Leader and Deputy Group Leaders by independently coordinating commitments with appropriate contacts.

+ Coordinate logistics, scheduling, and announcement of complex meetings and conferences.

+ Coordinate complex travel requests and expense reports.

+ Execute complex administrative and office-related functions and activities requiring sound judgment.

+ Utilize a high degree of initiative.

** What You Need*
* ** Minimum

Job Requirements:

*
* + Knowledge of and experience with standardized software packages for action tracking, calendar management, e-mail distribution, purchasing, time and labor, travel, training, and Microsoft office programs.

+ Excellent oral and written communication skills with demonstrated high attention to detail.

+ Excellent customer service skills and ability to interact effectively with all levels of internal and external personnel, including the ability to build effective working relationships.

+ Ability to organize, prioritize, and follow-through to completion on multiple tasks, under strict deadlines and changing priorities.

+ Ability to team with other professionals to solve problems and resolve issues.

+ Demonstrated record of dependability, availability, attendance, and punctuality.

+ Ability to obtain a DOE Q Clearance.

** Additional

Job Requirements for higher level title:*
* ** In addition to the requirements outlined above, qualification at the higher level requires:*
* + Expert-level knowledge of and experience with computer software applications, such as Word, Excel, Outlook, PowerPoint, Adobe, etc.

+ Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations.

+ Knowledge of…