Information Research Specialist

ABOUT THE ROLE

We are seeking an Jr. Records & Inventory Management Specialist to join our team supporting the Los Alamos National Laboratory
! This position is full-time and will be based out of Los Alamos, New Mexico.

• Track and coordinate boxes of documents prepared for offsite storage.
• Create and maintain spreadsheets of box barcodes and inventory data.
• Prepare boxes and materials for shipment, storage, or other approved handling.
• Upload box and inventory data into an online system.
• Communicate with an offsite storage vendor, LANL groups, and local project teams.
• Help review and coordinate work completed by student workers or project assistants, without serving as an official supervisor.
• Index reports onsite, including reports that may contain Controlled Unclassified Information.
• Review indexed records received from an outsourced indexing vendor for accuracy, completeness, and consistency.
• Manage special records or archive collections and perform basic technical information research and retrieval from the collections to meet the information needs of Laboratory staff and external customers.
• Conduct basic information or historical research under supervision.
• Order, receive, index, catalog, prepare, and store technical information, both published and unpublished, in all formats including electronic, assisting customers, conducting searchers, and providing information.
• Distribute information to customers following well-established procedures.
• Develop fundamental professional expertise, applies Laboratory policies and procedures to resolve a variety of issues.
• Utilize standard principles, theories, concepts and techniques as recognized within the records management, archives, or library profession.
• Provide resolutions to an assortment of problems of moderately complex scope where analysis of situations or data requires a review of a variety of factors.
• Contribute to the fulfillment of projects and organizational objectives.
• Follow established directions.
• Receive detailed instructions on new projects or assignments.
• Work is reviewed for accuracy, soundness of judgment, and overall adequacy and while in progress.
• Use judgment within defined practices and procedures to determine appropriate action.

• Bachelor’s Degree and 2+ years of relevant experience; additional, relevant experience may be considered in lieu of a degree.
• To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work.
• To be considered, you must be able to obtain and maintain a government issued clearance, if needed.
• Required qualifications include strong attention to detail.
• Accurate data entry experience.
• Strong organizational skills.
• Ability to follow detailed procedures and protocols.
• Good written and verbal communication skills.
• Experience using spreadsheets such as Microsoft Excel or similar tools.
• Ability to lift boxes up to 25 pounds.

• Experience with indexing, metadata entry, inventory tracking, or quality control, as well as experience following procedures for controlled information.

GEM’s offered compensation is dependent on candidates’ education, qualifications, and relevant years of experience. To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

Please Note:

With the exception of mandated state requirements, GEM does not publish salary information on external job boards; as such, most ranges listed are estimates made by vendors and not actual salary ranges.

GEM Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.