Finance & Business Operations Manager

Job Opening: Finance & Business Operations Manager

Pay Range: $90K - $102K commensurate with experience and education. Competitive Benefits Coverage

Location: On-Site

Job Type: Full-Time Exempt

The Finance and Business Operations Manager is uniquely positioned to work across departments, supporting the financial health, tuition management, and database systems for both Ventana School and Christ Church. Working under the supervision of the Director of Finance and Business Administration, this role manages business operations, enrollment billing, and data integration across systems. This position requires exceptional attention to detail, strategic system design thinking, and clear communication and problem-solving across departments and stakeholders.

• Enrollment Contracts:
  Ensure contract creation, template setup, tuition rate updates, and timeline management in coordination with the Head of School and Admissions.
• Tuition Billing & Systems:
  Manage student contract issuance and tuition billing in Veracross
• Other Program Billing:
  Direct billing, tracking, and payment processing for Extended Care, Enrichment, and Elementary Summer Camp programs in Veracross.
• Collections & Tracking:
  Monitor payment schedules, log updates across Veracross/Ravenna, and manage follow-ups on outstanding balances.
• Point of contact with parents for all tuition questions, Veracross access, billing and payment plans, etc.

• Deposits & Revenue Tracking:
  Reconcile Benevity payments, stock donations and development donations into Quick Books Online (QBO). Maintain capital campaign receivable schedules and partner with the Director of Development on monthly giving reconciliations and donor documentation.
• Payroll:
  Ensure accurate and timely processing of timecards, salary changes, stipends, deductions and retirement contributions. Collaborate with the Diocesan Payroll & Benefits Coordinator for semi-monthly payroll processing.
• Payment Systems & Reconciliation:
  Reconcile transaction platforms including Stripe, Squarespace, and Veracross to the general ledger in QBO.
• Process month-end:
  Ensure the accuracy of day-to-day financial transactions (Journal entries and reconciliation) by applying the appropriate account and class codes and ensuring alignment with the approved budgets.
• Support annual financial reports preparation for the Parish Annual Meeting in January.
• Audit Support:
  Prepare reports, research transaction documentation, and support the Director of Finance or CCLA Treasurer during annual audits.

• Prepare the sub-ledger details for the operating revenue and expenses or as requested.
• Update tuition and discount data based on the projected enrollment and approved financial aids.
• Enter the Board/Vestry approved budgets in Quick Books.

• Veracross Integration:
  Support multi-department rollout and clear documentation for newly established processes and workflows.
• Support annual DASL (Data Analysis for School Leadership) data entries and generate custom financial/data reports as requested.

• Bachelor’s degree or equivalent in Accounting, Finance, or Business Administration is required or highly preferred
• 3+ years of experience in accounting & payroll operations, preferably within an independent school or non-profit environment.
• Hands-on experience with school management databases (Veracross, Ravenna, QBO, Stripe, Squarespace, and Benevity).
• Understanding of tuition billing cycles, payroll processing, month-end closing, and non-profit/fund accounting practices.
• Strong skills in Microsoft office Excel / Google Drive
• Excellent verbal and written communication skills with empathy and clarity when communicating to parents, church members, and staff; ability to take direction, multitask, and prioritize effectively in a fast-paced environment.
• Work both independently and collaboratively, maintain strict confidentiality, and enthusiastically support the organizations’ missions, values, and visions.
• Systems Thinking:
  Strong problem-solving ability to evaluate software workflows, reduce operational friction, and document standard operating procedures (SOPs).