Recreation Assistant

Join our team as a Recreation Assistant and play a key role in supporting general operations, event coordination, and facility management for the Community Services department! Apply today to help create memorable experiences for the Los Altos community while working alongside a dedicated and collaborative team.

Are you passionate about creating positive experiences for your community? If you enjoy coordinating events, working in a collaborative environment, and ensuring indoor and outdoor facilities are welcoming and ready for the public, this could be the perfect opportunity for you.

The Recreation Assistant plays a vital role in ensuring the smooth and efficient operations of the Community Services department’s facility rental program. This position provides a wide range of support services for department operations, activities, and programs, as well as city-wide events. This position requires a Tuesday through Saturday work schedule, which includes regular weekend and evening availability to support facility rentals, programs, and special events.

The Community Services department is a fun and dynamic team who enjoys making a difference in the Los Altos community. Our team is small but mighty, and each member is vital to our success as an organization. Our mission is to enrich the community through active participation in life‑long learning, health and wellness, community involvement, and recreational activities. The department offers a complete range of high quality, inclusive programs and events for all ages, interests, and abilities.

Come be a part of our passionate, positive, and innovative team!

• Assists in the coordination and scheduling of all Community Services department facilities in Los Altos using the recreation registration software system (Civic Rec). This includes all Community Services department buildings as well as gyms, sports fields, and rentable picnic areas
• Works with all facility users to ensure needs are met to maximize the positive experience of park and facility use, including city, non‑profit, public and corporate customers.
• Coordinates the retrieval, moving, setting up, cleaning up, removal and storage of all chairs, tables, equipment, and supplies for a variety of locations, activities and events.
• Maintains inventory of facility equipment and supplies. Recommends repairs, including short and long‑term improvements.
• Performs light maintenance of city vehicles, including interior and exterior cleaning, fueling or charging, and visual monitoring of fluids.
• Recruits, trains, schedules, and directs hourly employees and volunteers.
• With assistance and direction from the Recreation Coordinator, documents and monitors hourly staff performance to ensure services and activities are delivered at the highest customer service level possible.
• Tours and supervises parks and facilities, and provides hands‑on assistance or guidance when necessary.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High school diploma or equivalent.

• 2 years of experience providing public services, information, and directions; arranging and coordinating group functions and activities; performing minor maintenance and repairs; and moving and storing equipment, furniture, and supplies.
• Supervisory experience desirable.

• Must possess a valid California driver’s license and have a satisfactory driving record.

The principles, practices and technology used in the coordination of community facility usage. This includes extensive customer service experience, familiarity with facility components and equipment used for meetings and programs, ability to create and manage spreadsheets, and experience with facility reservation software.

Respond effectively to facility issues and citizen needs; establish and maintain cooperative working relationships with others; maintain accurate, organized and complete records; use basic computer applications including…