Receptionist, Administrative​/Clerical

Expected compensation: 30.00 - 32.00 USD Per Hour

Hire Art is helping Toyota Research Institute find an energetic, friendly and ambitious Receptionist to handle multiple administrative and customer service related responsibilities.

In this role, you serve as both the brand ambassador and the first point of contact for visitors.

The ideal candidate has at least 2 years of administrative experience, with prior receptionist experience being a strong asset.

We are seeking an energetic, friendly and ambitious professional to handle multiple administrative and customer service related responsibilities. You are the first person that employees and guests interact with when they walk into our office. You are our brand ambassador and front line of defense. We count on you to ensure each visitor has a warm and efficient experience when visiting the office.

• Work cross-functionally with the office manager and other departments to align on upcoming events, special visitors, and/or special projects.
• Greet and check in guests and assure they are taken care of in a timely manner.
• Partner closely with security to ensure visitors are checked in with proper identification, visitor badges, and have signed non-disclosure agreements, etc.
• Maintain and organize the front reception area.
• Provide calendar management for conference rooms and staff.
• Assist with tracking invoices, receipts, expenses, purchase orders, and various accounting duties.
• Drive improvements or find creative solutions for inefficiencies in the lobby/front desk area.
• Responsible for placing orders of all office and food/beverage supplies as replenishment is needed
• Maintain various platforms (i.e., service tickets, email triage, etc.).
• Help prepare weekly reports and other departmental projects/duties as assigned.

• 2+ years of administrative experience
• Computer skills (i.e., G-Suite)
• Exceptional customer service skills, over the phone and in person, with guests and internal departments
• A strong sense of urgency and problem-solving skills
• An upbeat, energetic, positive, mature, and professional attitude
• The ability to multitask in a fast-paced environment
• Excellent attention to detail and accuracy
• Ability to work well under pressure and with a diverse range of personalities
  
  Excellent verbal and written communication skills
• Ability to lift up to 20 lbs

• PTO and paid holidays!
• Pre-tax commuter benefits
• Employer (Hire Art) Subsidized healthcare benefits
• Flexible Spending Account for healthcare-related costs
• Hire Art covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment:
This is a full-time, ongoing contract position staffed via Hire Art. This position will be onsite and available to candidates local to the Los Altos, CA area. Hire Art values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.