Preschool Extended Care Lead and Camp Manager

Preschool Extended Care Lead and Camp Manager (Full-Time)

Waldorf School of the Peninsula (Preschool - Grade 12) is celebrating it's 41st year of bringing Waldorf education to Northern California. Our school has two beautiful campuses:
Preschool through grade 5 in Los Altos and a few miles away in Mountain View are grades 6-12. Our school is a full member of and accredited by the Association of Waldorf Schools of North America and fully accredited by the Western Association of Schools and Colleges. WSP is dedicated to hiring dedicated and highly capable faculty and administration. We invest in our learning and growth to best serve the needs of our students, teachers, community, and each other.

Waldorf School of the Peninsula is seeking dedicated full time Preschool Extended Care Lead and Camp Manager for our Los Altos campus starting August 2026. This is a year round position ; hours are Monday through Friday 10 am - 6 pm.

• Plan, develop, and implement Extended Care and Camp Programs, ensuring they meet the needs of students and families.
• Oversee the development and enhancement of camp programming in conjunction with the Pedagogical Administrator.
• Plan and coordinate program budgets, monitor revenue and expenses, and ensure cost-effective procedures.
• In collaboration with the K-5 Extended Care Lead, create and manage program marketing, including registration processes, catalogs, advertisements, brochures, and website updates.
• Coordinate participant recruitment and respond promptly to inquiries regarding programs.

• Identify, recruit, train, and supervise program and camp staff, including counselors, and volunteers.
• Maintain a substitute pool and coordinate staff coverage during absences.
• Provide staff training, delegate responsibilities, and supervise daily operations, including child transitions and activities.
• Approve staff schedules, coordinate substitutes when needed, and verify timesheets for approval.
• Collaborate with the K-5 Extended Care Lead when planning Parent‑Teacher Conference Care, Seasonal Camps (Winter, February, and Spring Camps), and the Summer Camp Program.

• Supervise daily transitions from the school day to extended care and ensure the safe release of students to authorized adults.
• Plan and implement registration and promotion for seasonal and summer camps in collaboration with administrative staff.
• Develop weekly seasonal camp schedules, coordinate staff schedules, and ensure proper staffing levels.
• Purchase and maintain an inventory of all program and camp supplies.
• Oversee program contracts, including those with external organizations.
• Provide on‑campus supervision of all in‑house camps, addressing staffing gaps as needed.

• Oversee the safety and wellbeing of children and staff, ensuring adherence to camp policies and guidelines.
• Monitor and address camp accidents or injuries promptly to ensure the safety of participants.
• Maintain accurate attendance records and prepare incident reports when necessary.
• Collaborate with the business office to collect payments, process invoices, and address billing inquiries.
• Prepare financial reports and monitor program budgets to meet revenue and expense goals.
• Create/Update Preschool Extended Care General Information and Agreement form ("contract") in collaboration with DFO.
• Create/Update Preschool and Extended Care Information Packet and Google Form to establish regularly‑scheduled care and select payment plan option.
• Confirm schedule requests with families, send payment plan selections to Business Office for billing.
• Create a roster for Preschool.
• Create sign‑in/out sheets with students' schedules for daily use.
• Tally hours of usage by day from sign in sheets, enter data into billing in Ravenna.
• Archive Sign In/Out sheets.
• Monitor preschool reserve care@ email account as‑Needed reservations, cancellations of care and/or schedule changes, confirm with families on space‑available basis, add new reservations daily to sign‑in sheet.

• Produce forms, letters, and relevant documents for program and camp implementation.
• Maintain…