Billing Coordinator

We currently have a great opportunity for a Billing Coordinator based in our Los Angeles office. The Billing Coordinator will be responsible for performing all functions related to processing and distributing the firm’s client invoices. This includes, but is not limited to, generating and editing proformas, entering and/or modifying time and cost entries, creating invoices according to partner and client specifications, sending invoices to clients either by mail or electronically, submitting invoices to e-billing systems and following up on any rejected invoices, updating timekeeper and rate information in e-billing systems, assisting with month-end closing tasks, and a wide variety of other duties as assigned or as necessary.

• Processes client invoices within the Elite system according to partner instructions and ensures that invoices are in compliance with the firm’s billing policies and procedures.
• Generates and distributes month end proformas as well as on-demand proformas.
• Follows up to ensure that unassigned time entries are appropriately transferred to a billable matter in a timely manner.
• Monitors and maintains special billing arrangements to ensure that client invoices are processed according to partner and client requirements.
• Sends invoices electronically either by e-mail or through a third-party vendor.
• Documents and updates all billing procedures including electronic billing process for each client.
• Assists with month end closing process which includes running reports, verifying that all time entries and cost entries have been entered and posted, finalizing all batches and running final audit reports.
• Monitors missing time for attorneys and proactively follows up to ensure timely time entry.
• Submits accrual information to clients as requested.
• Provides assistance to attorneys, secretaries and clients including answering billing questions, running AR and unbilled reports, providing invoice copies, and providing detailed or summarized information regarding time and cost entries and invoices either by generating Elite reports or by using Excel.
• Assists others within the department and firm (accounts payable, accounts receivable and collections) when needed.
• In addition to the above, assists with special projects and other duties as assigned.

• Bachelor’s degree or equivalent, major in Finance, Accounting or related field preferred.
• Two to four years prior billing experience in a professional services firm preferred.
• Knowledge and experience in legal industry, including experience with major e-billing systems such as eBilling
  
  Hub, Legal Tracker, and Counsel Link a plus.

• Knowledge of Microsoft Excel and Word required.
• Experience with Outlook and Elite a plus.
• Typing speed of 40 wpm and ability to do data entry for extensive periods of time.
• Ability to file alphabetically and numerically.

• Excellent verbal and written communication skills, ability to effectively present or convey information and follow complex instructions.
• Ability to work collaboratively with accounting department staff including billing team to consistently achieve department goals and objectives.
• Ability to multi-task and prioritize assignments in order to meet deadlines.
• Initiative to identify opportunities for improvements to own or department work processes.
• Ability to consistently produce high quality work that is both accurate and succinct.
• Supports firm policies and procedures in all areas.
• Ability to adapt to new systems, processes and procedures.
• Ability to respond promptly and consistently to requests from attorneys, clients, vendors and staff, and request assistance and follow up on any open issues.
• Excellent organizational, tracking and follow-up skills.
• Identifies problems or deviations from standard practices and effectively brings to the attention of supervisors for resolution.
• Ability to use discretion and diplomacy in giving out information.
• Ability to effectively interface with attorneys, staff, clients and vendors.
• Maintains a positive, courteous and professional demeanor.
• Ability to operate…