Accounts Payable Specialist

Compensation: Up to $75,000 annually, based on experience

JINYA Holdings Inc. is a growing hospitality company that operates and supports a portfolio of Japanese restaurant concepts, including JINYA Ramen Bar and other emerging brands. With corporate restaurants, franchise operations, and related entities across multiple markets, we are committed to delivering exceptional guest experiences while building scalable, disciplined financial and operational processes.

We are seeking a detail-oriented and dependable Accounts Payable Specialist to support our accounting team and manage day-to-day accounts payable activities across multiple restaurant locations and legal entities.

The Accounts Payable Specialist will be responsible for accurately and efficiently processing vendor invoices, maintaining supporting documentation, reconciling vendor accounts, and assisting with weekly payment processing. This position will work closely with restaurant operators, corporate departments, vendors, and other members of the accounting team to ensure expenses are properly approved, coded, recorded, and paid on time.

The ideal candidate is organized, responsive, comfortable working in a high-volume environment, and capable of identifying discrepancies before they affect financial reporting or vendor relationships.

• Review, code, and process vendor invoices, credit memos, employee reimbursements, and other payment requests.
• Verify invoices for proper documentation, authorization, pricing, quantities, payment terms, and general ledger coding.
• Accurately allocate expenses among multiple restaurant locations, departments, concepts, and legal entities.
• Manage the accounts payable workflow from invoice receipt through approval, payment, and filing.
• Prepare weekly payment runs, including checks, ACH payments, and other electronic payments.
• Confirm that payments are supported by approved invoices and appropriate documentation.
• Reconcile vendor statements and investigate outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate professionally and promptly with vendors regarding invoice status, payment timing, account balances, and documentation requests.
• Partner with restaurant managers and corporate department leaders to obtain invoice approvals and resolve coding or receiving issues.
• Maintain complete and organized electronic accounts payable records for audit and reporting purposes.
• Assist with month-end close procedures, including accounts payable cutoff, invoice accruals, prepaid expense identification, and accounts payable reconciliations.
• Review aging reports and follow up on past-due balances, unapplied credits, stale checks, and other outstanding items.
• Assist with annual Form 1099 preparation and vendor information maintenance.
• Maintain accurate vendor records, including payment terms, contact information, tax documentation, and banking information.
• Follow established controls for vendor setup and changes to vendor payment instructions.
• Identify process inefficiencies and recommend improvements to accounts payable procedures and internal controls.
• Support external audits, tax filings, lender requests, and other accounting projects by providing invoices, payment records, and supporting documentation.
• Perform other accounting and administrative duties as assigned.

• Two or more years of accounts payable, bookkeeping, or general accounting experience.
• Experience processing a high volume of invoices in a multi-location or multi-entity environment is strongly preferred.
• Restaurant, hospitality, retail, franchise, or other multi-unit industry experience is preferred.
• Working knowledge of accounts payable procedures, general ledger coding, accrual accounting, and month-end close processes.
• Strong attention to detail and the ability to identify duplicate invoices, coding errors, missing approvals, and unusual transactions.
• Proficiency in Microsoft Excel, including filtering, sorting, basic formulas, and reconciliation schedules.
• Experience with accounting, invoice-management, or restaurant-management systems is preferred.
• Strong organizational…