Billing Specialist

Opportunity

Billing Specialist position located in New York, Los Angeles, Boston, Tampa, San Diego, or Orange County. The role processes a large volume of bills monthly, ensuring accuracy and timeliness in accordance with billing professional instructions and client guidelines.

• Accurately and timely process a high volume of bills each month, including complex bills such as split party billing, flat‑fee arrangements, and multiple discounts for client‑level invoices.
• Familiarize with special fee arrangements and serve as a resource to billing professionals on implementation.
• Monitor select matter billings against budgets, alerting of potential overages or deficits.
• Create and maintain accurate billing instructions for clients and billing professionals.
• Review client and matter setups for accuracy and consistency.
• Edit pre‑bills in compliance with billing guidance.
• Submit invoices electronically, monitor and promptly resolve reductions and appeals.
• Communicate effectively with billing professionals, assistants, and clients to resolve billing issues and ensure timely mailing.
• Escalate issues to the Billing Supervisor with clear articulation of the problem and suggested solutions.
• Offer suggestions to the Billing Supervisor on process changes to address recurring issues.
• Explain firm billing policies, including write‑offs and carry‑forwards, to billing professionals and assistants.
• Monitor write‑offs and carry‑forwards, alerting the Billing Supervisor of problems.
• Coordinate with Accounts Payable to capture all costs, including out‑of‑cycle invoices such as closing events.
• Troubleshoot with Collections to resolve payment issues.
• Create billing schedules, bill and payment analyses as required.
• Assist with special billing projects as needed.

• Minimum two years of legal billing experience.
• Bachelor's degree strongly preferred.
• Knowledge of Aderant billing system and e‑billing required.
• Self‑starter who provides excellent client service and quickly grasps processes.
• Strong organizational skills to prioritize and meet deadlines.
• Active listening skills and systematic problem‑solving approach.
• Ability to adapt to different work styles and changing circumstances while adhering to firm policies and billing guidelines.
• Effective verbal and written communication at all organizational levels.
• Ability to work under pressure and independently or as part of a team.
• Solid basic math skills and proficiency with Word and Excel.
• Excellent spelling, grammar, and attention to detail.

Base annual pay range: $75,000 – $95,000, dependent on skills, qualifications, experience, and location. A full range of medical, financial, and other benefits will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled Manatt is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or any other protected class or characteristic protected under applicable federal, state, or local law.

Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.