Accounts Payable​/Administrative

Key Responsibilities

• Enter, review, and process vendor invoices (Accounts Payable).
• Match invoices to receipts, work orders, and credit card transactions.
• Prepare check runs and process ACH payments.
• Maintain accurate AP records and documentation.
• Communicate with vendors regarding invoices and payment status.
• Prepare and track preliminary notices (prelims) (Construction & Administrative Support).
• Prepare and coordinate lien releases.
• Assist with job documentation and approvals.
• Maintain organized records across accounting and project systems.
• Manage business licenses, permits, and renewals (Office & Administrative Operations).
• Handle compliance‑related items (DOT, hauler permits, etc.).
• Assist with general office needs and administrative tasks.
• Support internal systems (Sage, SPC, DSM, etc.).
• Help organize and improve office workflows.
• Assist with document tracking and approvals (Accounting & Support Tasks).
• Support accounting, payroll, and management teams as needed.
• Provide backup support to office staff when needed.

• Experience in construction, trucking, or service industries.
• Familiarity with Sage
  300
  
  CRE, Sage Paperless (SPC), and DSM (Peak Software).
• Experience with permits, compliance, or job documentation.

We are a committed equal‑opportunity employer. The Know Your Rights poster is available here: https://(Use the "Apply for this Job" box below). Your Rights
6.12.pdf
The pay transparency policy is available here: https://.pdf

Apple One participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program: /resources

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.