Senior Staff Accountant

Confidential Search – Conducted by Talley LLP

Staff Accountant – Billing and Site Financial Operations

Department: Accounting and Finance

Reports To: Controller (direct);
Chief Financial Officer (indirect)

Employment Status: Full-Time, Exempt (Onsite-FT)

Our client, a multi-location parking and transportation management company, is seeking an experienced and detail-oriented Staff Accountant – Billing and Site Financial Operations to support the accounting and financial reporting requirements of multiple operating locations.

This position is responsible for preparing accurate and timely customer billings, reconciling individual site profit and loss statements, processing pass-through expenses, and completing transportation and special-event billing. The Staff Accountant will work closely with operations, location management, accounts receivable, and the accounting leadership team to ensure that revenue, expenses, reimbursements, and contractual billing requirements are properly recorded and supported.

The ideal candidate will have at least five years of accounting and accounts receivable billing experience, including demonstrated experience reconciling location-level financial statements and investigating revenue and expense variances.

• Microsoft Dynamics 365 Business Central experience, required to minimize training time and support a faster transition into the role.
• Working knowledge of Microsoft Copilot, ChatGPT, and Claude.
• Strong Excel skills appropriate to the position.
• Ability to use AI responsibly for research, analysis, drafting, process improvement, and efficiency while validating all accounting information.

• Prepare accurate and timely recurring and nonrecurring billings for multiple operating locations.
• Review customer contracts, management agreements, rate schedules, supporting documentation, and operational reports to confirm billing accuracy.
• Prepare invoices for monthly management fees, operating reimbursements, fixed-fee arrangements, hourly services, and other contractually authorized charges.
• Maintain billing schedules and ensure all location billings are completed in accordance with customer contracts and established deadlines.
• Verify that billing calculations, supporting schedules, invoice descriptions, and customer requirements are complete before invoices are issued.
• Coordinate with operations and location management to resolve missing, incomplete, or inconsistent billing information.

• Prepare, review, and reconcile monthly profit and loss statements for assigned operating locations.
• Compare actual financial results to budgets, forecasts, prior periods, contractual expectations, and operational activity.
• Investigate unusual revenue, payroll, operating expense, repair and maintenance, transportation, and pass-through expense variances.
• Confirm that revenue and expenses are recorded to the correct location, customer, department, general ledger account, and accounting period.
• Prepare correcting journal entries and reclassification entries when necessary.
• Identify incomplete billing, unrecorded revenue, duplicate expenses, incorrect coding, and unsupported financial activity.
• Provide clear explanations of material site-level variances to accounting leadership and operational management.

• Review and bill reimbursable or pass-through expenses in accordance with customer contracts and management agreements.
• Confirm that pass-through expenses are properly supported by vendor invoices, payroll records, purchase documentation, or other appropriate evidence.
• Ensure reimbursable expenses are billed to the correct customer and location within the appropriate accounting period.
• Reconcile pass-through revenue to the corresponding operating expenses recorded in the general ledger.
• Maintain documentation supporting customer reimbursements and assist with customer inquiries or billing disputes.
• Prepare transportation-related billings based on routes, schedules, vehicle usage, driver hours, service dates, mileage, charter activity, or contractual rates.
• Review transportation operating reports and…