Senior Accounts Payable Accountant

Job Title:

Senior Accounts Payable Accountant

Job Description

The Senior Accounts Payable Accountant oversees complex payables activities within a property management and construction-focused environment. This role manages end-to-end invoice processing, reconciliations, vendor setup and compliance, and construction-related contract and change order administration. The position offers a direct placement opportunity with a well-established organization, a supportive culture, room for professional growth, flexibility on working hours, and a competitive benefits package.

Responsibilities

+ Monitor incoming invoices, statements, and vendor communications to ensure all payables are captured and processed accurately and on time.

+ Reconcile past due invoices, identify discrepancies, and resolve issues with vendors and internal stakeholders.

+ Audit and review pre-coded batches for accuracy and completeness prior to posting and payment.

+ Enter payables into the system for workflow approval and process invoices using Payscan or similar tools.

+ Ensure timely processing of monthly recurring payments, including mortgage payables and other scheduled obligations.

+ Manage intercompany allocations and expense reimbursements, ensuring proper coding and documentation.

+ Set up new vendors in the system, verify insurance compliance, and collect required documentation such as W-9 forms and contractor licenses.

+ Generate and maintain weekly reports, including Aging, Funding, and Expired Insurance reports, to support cash flow and compliance monitoring.

+ Create and maintain construction preliminary sheets to support project tracking and lien management.

+ Input and reconcile construction contracts and change orders, ensuring alignment between contracts, pay applications, and payments.

+ Collaborate with property management and construction teams to support accurate financial reporting and operational decision-making.

+ Maintain organized records and documentation for audits and internal reviews.

+ Communicate clearly with vendors and internal teams to address questions, clarify requirements, and support smooth payables operations.

Essential Skills

+ 4-5 years of accounts payable experience, preferably in a complex, multi-entity environment.

+ Bachelor's degree in accounting, finance, or a related field.

+ Hands-on accounts payable expertise, including invoice processing, reconciliations, and vendor management.

+ Experience in property management, real estate, and construction payables, including contracts and change orders.

+ Proficiency with Yardi Voyager/Elevate for property management and accounting functions.

+ Strong Microsoft Excel skills for reporting, reconciliations, and data analysis.

+ Ability to manage cash application activities and related payables processes.

+ Experience working with preliminary sheets and construction pay applications.

+ Strong multitasking and prioritization skills to handle high volumes and multiple deadlines.

+ Excellent verbal and written communication skills for effective interaction with vendors and internal teams.

+ High initiative with strong organizational and time management abilities.

Additional

Skills & Qualifications

+ Familiarity with property management operations and real estate accounting practices.

+

Experience with construction-related financial processes, including entering contracts, processing pay apps, and managing change orders.

+ Comfort working in a fast-paced environment with evolving priorities.

+ Ability to build collaborative relationships with property management, construction, and accounting colleagues.

+ Attention to detail and accuracy in data entry, coding, and reconciliation.

+ Commitment to maintaining compliance with insurance requirements and contractor documentation.

+ Interest in professional development and growth within an established organization.

Work Environment

This role operates within a professional office environment supporting property management and construction activities. The position involves regular use of accounting and property management systems such as Yardi Voyager/Elevate, as well as daily work in Microsoft Office, particularly Excel, for reporting and reconciliations. The schedule offers flexibility on working hours and includes in-office work in Santa Monica, with core collaboration typically occurring Tuesday through Thursday.

The culture emphasizes strong teamwork, clear communication, and a supportive atmosphere, with room for growth and a competitive benefits package. Standard business attire is expected in the office, and the workspace is designed to support focused, detail-oriented accounting work.

Job Type & Location

This is a Permanent position based out of Los Angeles, CA.

Pay and Benefits

The pay range for this position is $59987.00 - $84988.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and…