Accounts & Invoice Operations Administrative Coordinator

Accounts & Invoice Operations Administrative Coordinator
Company:
Hire Now Staffing (Direct Placement Partner)
Hire Now Snapshot Hire Now Staffing is actively recruiting a detail-oriented Accounts & Invoice Operations Administrative Coordinator to support one of our valued client partners within the beauty industry. This part-time, onsite contract opportunity is designed for an administrative professional who understands invoice processing, accounts-related workflows, ERP systems, payment processing, and accurate data entry
. The selected candidate will work approximately 28 hours per week at the company's Los Angeles headquarters. This is an English-language position. Korean bilingual skills are not required. Key Responsibilities

• Collect, organize, file, and maintain invoices and supporting documentation.
• Enter invoice information accurately and consistently into the designated ERP platform.
• Submit and track invoices through established internal accounting workflows.
• Process and manage payments using
• Review invoice information for completeness and identify discrepancies requiring follow-up.
• Maintain organized electronic and physical financial documentation.
• Support purchase order and accounts-related administrative processes as assigned.
• Perform general administrative duties supporting day-to-day headquarters operations.
• Communicate professionally with internal stakeholders regarding invoice and payment documentation.

Required Qualifications

• 2–4 years of administrative experience
  , including exposure to accounts, invoicing, or financial administration.
• Practical experience working with an ERP or accounting platform such as SAP, Net Suite, Concur, or a comparable system.
• Familiarity with and electronic payment workflows.
• Basic proficiency with Microsoft Excel.
• Strong data-entry accuracy and attention to detail.
• Ability to organize invoices, documentation, and multiple administrative priorities.
• Strong written and verbal English communication skills.
• Ability to work independently while supporting a collaborative office environment.
• Must currently reside within reasonable commuting distance of Los Angeles and reliably report onsite.

Preferred Qualifications

• Accounts Payable and/or Accounts Receivable experience.
• Experience processing purchase orders and related invoice workflows.
• Previous administrative experience within beauty, cosmetics, retail, consumer products, or a related industry.
• Stronger-than-basic Excel capabilities.
• Experience supporting accounting or Finance teams in a headquarters environment.

Hire Now Package
Compensation: $22.00 per hour
Schedule: Approximately 28 hours per week | Flexible part-time schedule Employment Type: Part-Time | Open-Ended Contract Work Location: Onsite – Los Angeles, California Language: English | Korean bilingual skills are not required.
Applicant Requirements: Candidates must be based within commuting distance of Los Angeles and able to work onsite as scheduled.
Start Date: The originally provided anticipated start date was July 6, 2026. Because that date has passed, current start timing should be confirmed during the hiring process.
Hire Now Checklist Hire Now Staffing is recruiting an Accounts & Invoice Operations Administrative Coordinator who:

• Brings 2–4 years of administrative experience with exposure to invoicing or accounts-related responsibilities.
• Has hands-on experience entering and managing financial information within an ERP or accounting system.
• Understands invoice processing and electronic payment workflows.
• Is familiar with  and Microsoft Excel.
  
  Demonstrates exceptional accuracy when entering financial and invoice data.
• Can manage repetitive, detail-sensitive responsibilities without sacrificing quality.
• Lives near Los Angeles and can consistently fulfill the onsite schedule.

Hire Now Standout Candidates Candidates will receive the strongest consideration if they demonstrate:

• Direct Accounts Payable or Accounts Receivable support experience.
• Hands-on experience with rather than general familiarity alone.
• Experience using SAP, Net Suite, Concur, or another established ERP/accounting platform.
• Knowledge of purchase order and invoice reconciliation workflows.
• Previous…