Legal Billing & Collections Accounts Receivable Clerk

Career Opportunities with Gray Duffy Eisenbaum & Lee

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Gray, Duffy, Eisenbaum & Lee, LLP is a well-established and respected law firm serving clients throughout California. Our reputation is built on exceptional client service, professionalism, and integrity. We also believe our success starts with our people and are committed to fostering a collaborative, respectful, and supportive workplace.

We are seeking a dependable and detail-oriented Legal Billing & Collections Accounts Receivable Clerk with legal billing and collections experience to join our accounting team in our Woodland Hills office. If you enjoy working with numbers, take pride in accuracy, and appreciate being part of a team where your contributions make a difference, we'd love to hear from you.

Why Join GDEL?

At Gray, Duffy, Eisenbaum & Lee, LLP, every member of our team contributes to the firm's success. We offer:

• A welcoming, collaborative, and professional work environment
• Meaningful work supporting the firm's accounting operations
• Competitive hourly compensation
• Complimentary on-site parking

The Legal Billing & Collections Accounts Receivable Clerk plays a key role in supporting the firm's accounting operations, with a primary focus on accounts receivable, legal billing, client account management, and collections. The ideal candidate has experience working in a law firm or professional services environment and understands the unique billing and collection processes associated with legal services.

The ideal candidate is a hands-on accounts receivable professional with law firm billing and collections experience who is comfortable taking ownership of outstanding balances and communicating directly with clients. The candidate should be persistent yet professional in collection efforts, highly detail-oriented when reviewing client accounts, and comfortable working with attorneys and firm personnel to resolve billing issues.

Essential Duties and Responsibilities

• Manage daily accounts receivable activities, including monitoring client accounts, outstanding balances, payments, credits, and aging.
• Review and follow up on outstanding legal invoices and delinquent client accounts.
• Conduct professional and courteous collection efforts with law firm clients, including telephone, email, and written follow-up.
• Communicate with clients regarding invoices, payment status, account balances, and billing questions while maintaining a high level of client service.
• Research and resolve legal billing and payment discrepancies, coordinating with attorneys, billing staff, and other firm personnel as needed.
• Review client account histories and aging reports to identify collection issues and determine appropriate follow-up.
• Assist with legal invoice preparation, billing adjustments, credits, write-offs, and account corrections as needed.
• Track payment arrangements and follow-up on promised payments.
• Maintain accurate and complete accounts receivable records and supporting documentation.
• Assist with month-end closing activities, account reconciliations, aging reports, and other financial reporting.
• Generate reports and analyze accounts receivable data using Microsoft Excel and accounting/billing software.
• Assist with identifying and resolving unapplied payments and other client account discrepancies.
• Provide general accounting and administrative support to the accounting department.
• Maintain confidentiality of client, financial, and firm…