Senior AP Specialist

Our client, a highly recognized and established real estate company based in Los Angeles, is seeking an experienced Accounts Payable Accountant to join its accounting team. This is a hands-on, high-volume position supporting a diverse real estate portfolio and working closely with the corporate accounting, commercial and residential property management, and construction teams. The ideal candidate will bring 4-5 years of accounts payable experience, strong attention to detail, and the ability to effectively manage a high volume of activity in a fast-paced environment.

Experience with Yardi Voyager/Elevate is highly preferred, along with exposure to real estate, property management, or construction accounting.

• Manage and monitor the Accounts Payable inbox, including invoices, vendor statements, and other vendor communications.
• Process a high volume of invoices, averaging 500+ invoices per week, while maintaining accuracy and meeting established deadlines.
• Review and audit pre-coded invoice batches for proper coding, approvals, supporting documentation, and accuracy.
• Enter invoices into the accounts payable system and route them through the appropriate workflow approval process.
• Process invoices through Yardi Payscan and ensure timely and accurate payment.
• Reconcile past-due invoices and vendor statements, research discrepancies, and work with internal teams and vendors to resolve outstanding issues.
• Process monthly recurring payments, including mortgage and other property-related payables.
• Prepare and process intercompany allocations and employee expense reimbursements.
• Set up and maintain vendor records, including obtaining W-9s, contractor licenses, and required insurance documentation.
• Monitor vendor insurance compliance and follow up on expired or missing documentation.
• Generate and maintain weekly reports, including AP Aging, Funding, and Expired Insurance reports.
• Create and maintain construction preliminary sheets.
• Enter and reconcile construction contracts, change orders, and payment applications.
• Partner closely with corporate accounting, property management, and construction teams to ensure invoices and payments are properly recorded and processed.
• Assist with additional accounts payable, accounting, and special projects as needed.

• 4-5 years of progressive Accounts Payable experience in a high-volume environment.
• Experience with in real estate, property management, construction, or a multi-entity environment is strongly preferred.
• Strong working knowledge of Yardi Voyager/Elevate and Payscan is highly preferred.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with vendor compliance documentation, including W-9s, insurance certificates, and contractor licenses.
• Familiarity with construction contracts, change-orders, and payment applications is a plus.
• Strong understanding of accounts payable processes, invoice coding, reconciliations, and payment workflows.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational and time-management skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong problem-solving skills with the ability to research and resolve discrepancies.
• Self-motivated with a high level of initiative and accountability.
• Collaborative approach and ability to work effectively across accounting, property management, and construction teams.

• Medical, dental, and vision insurance
• 401(k) with company matching
• Paid time off
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life insurance
• Employee Assistance Program (EAP)