Construction Accounting Coordinator

Construction Project Accountant / Billing Specialist

Location: San Fernando Valley, CA

Schedule: On-site

Compensation range: 70, DOE

We are seeking an experienced Construction Project Accountant / Billing Specialist to support accounting and billing activities for active construction projects. This position will work closely with Controllers, Project Managers, subcontractors, vendors, and other project stakeholders to ensure accurate billing, timely payments, proper job costing, and complete project documentation.

The ideal candidate has hands‑on accounting experience within construction, general contracting, or a related project-based environment and is comfortable managing multiple projects and deadlines simultaneously.

• Manage construction-related accounts payable and accounts receivable
• Prepare, review, and process project and progress billings
• Process subcontractor/vendor invoices and ensure proper job and cost-code allocation
• Assist with or prepare AIA billing, including G702/G703 applications
• Work with Project Managers to review project billing, costs, and percentage of completion
• Track and obtain conditional and unconditional lien releases/waivers
• Review supporting documentation before subcontractor payments are released
• Maintain subcontractor and vendor compliance documentation, including Certificates of Insurance (COIs)
• Track project contracts, change orders, commitments, and related documentation
• Assist with preliminary notices, joint checks, and subcontractor compliance as applicable
• Reconcile project costs, research discrepancies, and maintain accurate accounting records
• Support project draws, closeout documentation, reporting, and audits
• Communicate with subcontractors, vendors, Project Managers, and accounting leadership regarding billing and payment issues

• 3+ years of accounting, billing, or project accounting experience, preferably within construction or general contracting
• Experience with construction AP/AR, project billing, job costing, or subcontractor accounting
• Familiarity with AIA billing/G702/G703 strongly preferred
• Experience with lien releases, pay applications, change orders, COIs, or other construction compliance documentation is highly desirable
• Strong Excel skills and comfort learning accounting/ERP systems
• Experience with construction accounting platforms such as Deltek, GCPAY, Procore, Sage, Foundation, Viewpoint, or similar systems is a plus
• Strong attention to detail with the ability to manage multiple projects and deadlines
• Comfortable communicating directly with Project Managers, subcontractors, vendors, and accounting leadership
• Able to work independently and research and resolve billing discrepancies

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential…