Accounts Payable Specialist

Job Description

The Dominguez Firm is seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting Department. This position will manage essential accounts payable functions while providing bookkeeping and administrative support to departments throughout the Firm.

The ideal candidate is highly organized, accurate, comfortable working with financial information, and capable of managing multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Assist with monitoring and responding to inquiries received through the Accounting Department’s general email inbox.
• Obtain, review, and update vendor W-9 information in Quick Books.
• Assist with setting up recurring payments, when applicable.
• Create new customers in Quick Books for designated Firm accounts, including main and trust accounts.
• Enter financial transaction data into Quick Books and other required databases daily.
• Assist with reconciling accounts accurately and promptly.
• Compile reports and summaries regarding accounting activity and communicate relevant information to management.
• Reviewing and processing invoices for payment.
• Organizing and maintaining accounts payable files.
• Responding to vendor inquiries by telephone and email.
• Prepare bank deposits, general ledger postings, and statements.
• Provide accounting and clerical support to the Accounting Department.
• Provide assistance and support to Firm personnel regarding accounting-related matters.
• Receive and process requests for case-cost reports from various Firm employees.
• Research, track, and resolve accounting or documentation discrepancies.
• Deposit incoming workers’ compensation checks, record the transactions in Quick Books, and update the appropriate workers’ compensation suspense accounts.
• Preparing and processing monthly credit card expense logs.
• Confirming that credit card statements balance at the end of each month.
• Verifying that expenses are allocated to the appropriate client matters or Firm accounts.
• Accurately prepare, type, and maintain accounting documents and records.
• Assist with departmental projects and perform other duties as assigned by management or team leaders.

Qualifications

• Minimum of five years of accounts payable, accounting, bookkeeping, or closely related experience.
• Working knowledge of bookkeeping and basic accounting procedures.
• Experience using Quick Books.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience using Adobe Acrobat.
• Bachelor’s degree or relevant accounting certification preferred.
• Previous accounting experience in a personal injury law firm or other legal environment is preferred.

Skills and Abilities

• Excellent attention to detail and commitment to accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize assignments and meet deadlines.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Ability to work independently and collaboratively.
• Professional demeanor and ability to remain composed under pressure.
• Flexibility when priorities or business needs change.

Physical Requirements

This position may require prolonged periods of sitting and computer use, repetitive motion, bending, stooping, and occasionally lifting items weighing up to 20 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities.

About The Dominguez Firm

The Dominguez Firm is a well-established Los Angeles law firm committed to providing outstanding legal representation and service to our clients. Our team values professionalism, collaboration, accountability, and attention to detail.

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