Administrative Specialist

Overview

Hybrid Scheduled (work in the office for 3 days per week on a fixed schedule)

Residency Requirements:

Washington D.C.:
For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Los Angeles and San Francisco Offices:
For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable comm mutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Salary Range: $28.00/hour *

The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

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When applying, please submit both a cover letter and an updated resume.

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Are you ready for an amazing opportunity to gain exposure to the business operations of a nationally recognized law firm before attending law school?

At Munger, Tolles & Olson, LLP, we are seeking an Administrative Specialist to be part of our team of professionals. Here’s why you should consider joining us:

• Collaboration with Legal Professionals: Interact with our experienced attorneys and legal experts.
• Collaboration with Firm Business Units: Interact with and support our business units on various projects. Gain a clear understanding of how law firms operate.
• Impactful Work: As an Administrative Specialist, you’ll have the chance to make a difference in today’s world supporting our Associates and internal business units.
• Continuing Learning Opportunities: We believe in continuous growth. Each week we offer an opportunity to hear directly from our Associates on litigation strategies including AI best practices, eDiscovery, ethics, etc. Take advantage of our education opportunities to enhance your skills.

The Administrative Specialist performs a variety of administrative tasks to support legal secretaries, attorneys and other administrative teams or staff. The Administrative Specialist maintains a general knowledge of the Firm's practice areas/groups. The Administrative Specialist provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product in order to support the success of the Firm.

Administrative Assistance

• Organize: Organizes work materials
• Process Expense Reports: Requests and track receipts, submit expense reports, track payment and resolve issues with reimbursement on behalf of assigned attorneys
• Coordinate Payment of Invoices: Arranges for and track accurate payment of vendor invoices, charge vendor invoices to client/matter when appropriate
• Manage Large Document Projects: Sends, tracks and manages document projects handled by the Word Processing Center, Service Center and outside vendors
• Handle shipping and couriers: Arranges couriers, create shipping labels, shipments and track status and delivery
• Proofread: Proofs and prepares documents for final drafts
• Transcribe: Transcribes from audio or video files, handwritten materials and dictation

Other Support Functions

• Communications Support [all tasks are done on behalf of assigned attorneys]
• Client Support
• Time Entry and Billing
• Travel Management & Event Management
• File Management
• Litigation Assistance – Case Support
• Transactional Assistance
• New Business Intake
• Assigned Department Support

General

• Maintain Confidentiality: Keeps the highest level of confidentiality of all firm and client information, records and files, both within and outside of the Firm
• Participate in Projects: Participates in special projects as assigned
• Complete other duties as assigned: Completes other tasks as assigned
• Attention to Detail: Produces work product with close attention to detail and reviews work as part of the team’s quality control process.
• Proactivity: Self-initiates actions to identify…