Order Entry Admin Specialist
Listed on 2026-02-06
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Administrative/Clerical
Data Entry, Office Administrator/ Coordinator, Sales Administrator, Business Administration
Benefits:
401(k) matching
Bonus based on performance
Employee discounts
About the Role:
We're hiring an Order Entry & Admin Specialist to support the day-to-day operations of our distribution business. This role is critical to keeping our systems accurate, our paperwork organized, and our orders flowing. You’ll be responsible for processing purchase orders from customers, creating sales orders, maintaining documentation, and supporting the admin side of logistics.
This is not a customer service role. It's a behind-the-scenes position that requires precision, organization, and accountability.
Key Responsibilities:
Enter sales orders and purchase orders into our system accurately and on time
Maintain digital and physical filing systems for order paperwork, invoices, vendor records, etc.
Track open sales orders and follow up with operatoinson acknowledgments, lead times, and delivery updates
Support warehouse and sales teams by keeping item records clean (barcodes, dimensions, descriptions)
Help with internal document organization, scanning, archiving, and labeling
Assist with inventory and order reconciliations as needed
Identify and correct data entry or system errors related to orders and vendors
What We're Looking For:
1+ years experience in administrative support, data entry, or order processing (bonus if it’s in distribution, logistics, or wholesale)
Extremely organized and accurate — you take pride in getting the details right
Comfortable using spreadsheets and picking up new systems quickly
Strong written communication skills for customer/vendor follow-ups and internal notes
Able to stay focused in a fast-paced, high-volume environment
Self-starter who works well independently once trained
Why Join Us:
We’re a growing company with a fast-moving, no-BS team that values results
Your work directly impacts our ability to fulfill orders on time and scale smoothly
You'll gain experience in logistics, purchasing, operations, and back-office systems
Opportunity to grow into higher-level roles in operations or procurement over time
Office is located at our main warehouse in Boyle Heights, we will move to an 5-6x larger facility in the next few months
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