Lead Document Control Technician; Level III

Overview

Pacific Pros is seeking Senior Document Control Technician (Levels III) to serve Los Angeles World Airport (LAWA).

Work Location:

LAWA requires candidates to be local for this position.

Region:
Los Angeles, CA

Status:
Full-time on-site.

Opening:
Winter 2024, Immediate

To process, distribute, and archive all project related documentation received and sent using Prolog Manager or other PM Software. Maintain an electronic and hard copy centralized filing system. Document Control Support encompasses both electronic and hard copy distribution and filing. The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in Prolog. This includes internal to other team members, Planning & Development Group (PDG) and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents using Prolog, and retrieve documents through Prolog software or other applicable software.
• Must be highly organized and detail oriented.
• Must be a proactive, self-starter, with a results-oriented focus.
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• May be designated as a lead Document Control Technician on a project or element.
• May be assigned training duties to train new staff on document controls procedures.

• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project documents and the control and distribution of documents in Prolog Manager.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing. Responsibilities include establish and maintain files; receive, index and scan documents into Prolog Manager software. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
• The control, scanning, indexing, linking and distribution of documents in Prolog. This includes internal to LAWA PDG and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications. Create binders, create labels, and organize and file contract documents.

• Microsoft Office Suite of software is required. Experience with Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Prolog and/or Documentum highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

• Previous experience managing a Document Control effort for a large-scale, billion dollar construction project required. Experience on a large-scale, billion dollar public-sector construction project highly desirable.
• Must be have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
• Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service…