Manager, Executive Office

Company Description

It’s more than just water. FIJI Water is known for its iconic square bottle and unique mineral profile. Since 1996, FIJI Water has embodied what it means to be Earth's Finest Water® and is sold worldwide. FIJI Water is committed to doing business responsibly and seeking opportunities to make a difference. This means investing in sustainability, the environment, and local communities to enable positive change.

The Manager, Executive Office serves as trusted, high-level administrative support to the President of FIJI Water, and oversees all daily operations, administrative tasks, and ensures efficient workflow within the organization. This role will oversee strategic planning initiatives that support overall organizational objectives and administrative processes and will have dotted-line responsibility for the administrative staff. They are responsible for ensuring the President’s time, priorities, and initiatives are managed with precision, discretion, and foresight.

This role requires a proactive mindset, exceptional organizational skills, and the ability to anticipate needs before they are requested. It is crucial for maintaining efficient workflows and supporting the overall success of the organization. The Manager will handle confidential materials with the utmost discretion and serve as a central liaison between the President and stakeholders at all levels. This is a role for a quick-learner that is upbeat, high energy, with a ‘can-do’ attitude that exudes positivity.

The successful candidate will thrive in a structured environment with multiple priorities, balancing important and sometimes urgent demands with meticulous attention to detail. This position operates in a corporate office setting with occasional on-site support for events, meetings, and departmental activities. The role requires flexibility, adaptability, and a proactive approach to problem‑solving. The position will be based at our West Los Angeles, CA office.

We work a hybrid schedule with an in‑office requirement Monday‑Wednesday and the option to work remotely on Thursday and Friday.

• Manage a very active calendar of meetings, travel, and commitments, ensuring priorities and deadlines are met and that all details are meticulously thought out and communicated.
• Continuously update and communicate with the President via phone and in person.
• Anticipate needs and prepare materials for meetings, presentations, correspondence, and calls.
• Communicate with executive, administrative and line management to gather/communicate relevant information.
• Arrange complex travel itineraries with contingency plans.
• Complete and submit accurate expense reports within policy deadlines.
• Draft, proofread, and prepare confidential correspondence and reports.
• Maintain strong relationships that support the President’s success.
• Provide administrative support for special projects and cross‑departmental initiatives.

• Dotted‑line responsibility to manage and lead a team of administrative professionals, ensuring that daily tasks are completed efficiently and effectively.
• Coordinate office procedures across the staff to streamline operations and improve efficiency.
• Manage office resources and oversee the management of supplies, equipment, and facilities, ensuring a well‑organized and productive work environment.

• Oversee strategic planning initiatives that support overall organizational objectives and improve administrative processes.
• Prioritize and resolve conflicting demands, handling matters expeditiously and with sound judgment.
• Gather, analyze, and summarize information from multiple sources into clear, concise reports highlighting key insights, trends, and action items.
• Support tracking and oversight of budgets, timelines, and operational updates.
• Maintain organized digital and physical files, ensuring secure handling of sensitive materials.

• Plan and organize department off‑sites, events, and meetings while maintaining budget discipline.
• Coordinate logistics…