Executive Assistant; Real Estate

We are seeking a polished and experienced Executive Assistant to support a top‑performing real estate professional. The ideal candidate has strong real estate operations experience, exceptional communication skills, and a service‑oriented, proactive mindset. This role supports an agent who completes 50-75 transactions annually and oversees a small administrative team.

• Manage back‑office escrow and transaction coordination tasks
• Maintain calendars, schedule meetings, and coordinate inspections
• Handle professional communication with clients and partners
• Oversee document control for accuracy and compliance
• Liaise with lenders, escrow officers, brokers, inspectors, and clients
• Maintain CRM systems and transaction records
• Assist with light marketing tasks, including print materials
• Support daily office operations and anticipate agent needs

• 3‑5 years of EA or administrative experience, ideally in real estate
• Strong background in residential real estate operations
• Proficiency with Google Suite, MLS, CRM systems, and Realscout (training available)
• Exceptional written and verbal communication skills
• High attention to detail, organization, and professionalism
• Ability to manage confidential information with discretion
• Polished, punctual, and reliable; strong executive presence
• Real estate license is a plus

In‑office role in Pasadena

Monday‑Friday, 9:00 AM‑5:00 PM

Professional, family‑oriented environment with a small team

Business casual attire

Parking provided

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.