Office Assistant

One of our major fashion clients is currently seeking an office assistant for their Los Angeles Office.

The role is ongoing and pays $25-$30/hr, there is potential of it going full time.

• Answer phones, emails, and direct communications with a positive attitude and an energetic work ethic.
• Provide office guests with a hospitable experience.
• Order office supplies and maintain inventory.
• Assist Human Resources department with employee onboarding, including coordination of computer equipment and building access.
• Assist with drafting team emails and scheduling corporate or in‑office events.
• Receive and distribute mail and packages for all in‑office teams.
• Coordinate shipping (international & domestic), local couriers, and internal logistics.
• Maintain operations of office by liaising with necessary office counterparts and
• Allocate and code office expenses in Concur in a timely manner for month end close.
• Coordinate with various teams to review and allocate UPS invoice expenses in a timely manner for month‑end close, and code respective expenses in Concur and Quickbooks.
• Assist with maintenance of company’s offsite storage and provide inventory checks as needed.
• Assist various teams with purchase requests.
• Responsible for providing and coordinating access to the office.
• Maintain general upkeep of office space including keeping shared spaces cleanly and organized.
• Assist in handling office requests for dial‑ins, conference room bookings,
• Run offsite errands as needed, driver’s license and clean driving record required.
• Field ad‑hoc requests to support teams as needed, with approval and guidance from Senior Human Resources Manager.

• One to two years’ experience of office administration.
• Proficiency in Google Drive.
• Experience in shipping procedures strongly preferred.
• Experience using Quickbooks and/or Concur preferred.
• Excellent written and verbal communication skills.
• Ability to multi‑task, organize, and prioritize work.
• Self‑starter attitude.
• Strong organizational skills.
• Excellent interpersonal skills.
• Valid driver’s license, reliable car, and clean driving record required.