Executive Assistant

How you'll CREATE:

Arrange meetings and conference calls via telephone and email

Cover phone lines and manage/update calendars

Coordinate and prioritize incoming verbal and email requests

Book travel, accommodations, & transportation

Maintain a strong working knowledge of employees, and important external contacts

Work closely with other administrative assistants and occasionally cover their phone lines

Exercise discretion when patching calls, rolling calls, and interrupting meetings

Regular meeting prep, coordination, and notes

Greet meeting participants

Order and set-up food service for meetings

Promptly address any IT issues

Interact with vendors and promptly process invoices

Create and send grammatically/punctually correct internal/external company communication

Monthly expenses, reconciliation, and processing such as travel & entertainment expenses

Order office supplies, make restaurant reservations, and approve expenses

Additional duties as assigned

Bring your VIBE:

5+ years of assistant experience supporting high level executives (entertainment preferred)

Self-starter with the ability to prioritize, organize and establish administrative procedures

Adaptive, flexible and work under pressure

Proactive in calendar scheduling and providing solutions

Ability to interact comfortably and effectively with external partners and clients, employees of the company at all levels including Executive Management

Strong technical skills: typing and PC experience including Microsoft Office:
Outlook, Excel, PowerPoint required

Strong organizational skills and attention to detail

Excellent oral and written communication skills

Multi-task and have excellent follow-through

Ability to handle confidential information

Business related degree or equivalent experience