Office Assistant

Office Assistant - Los Angeles

Fagen Friedman & Fulfrost LLP, an education law firm, has an immediate opening for an Office Assistant in our Los Angeles Office.

The Office Assistant handles front office reception, administration, and maintenance of the file room and legal records. Duties include greeting guests, answering multi‑line phones, monitoring the OAH portal, sorting and distributing mail, scheduling meetings, managing the use of conference rooms and guest offices, and coordinating catering and room set‑up, including A/V or other technology needs. Additional duties include maintenance of conference and supply rooms, ordering and stocking kitchen supplies, kitchen clean‑up, and refreshments throughout the day.

The Office Assistant is also responsible for record creation, maintenance, and closing (paper and digital files) and supports secretaries, paralegals, and attorneys. Additional responsibilities include managing reports for off‑site inventory, preparing files for off‑site storage, and retrieving files when required.

Candidates should possess the ability to interact effectively with people at all organizational levels of the Firm, observe confidentiality of client and firm matters, have excellent verbal and written communication skills, the ability to work in a team environment, take ownership of assigned duties, demonstrate superb organizational and time‑management skills, a willingness to complete all tasks and learn new skills, and thorough knowledge of PC applications.

• Proven experience as an office assistant, records clerk, or other relevant administrative roles
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time‑management skills
• Analytical abilities and aptitude in problem‑solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Customer service and team oriented

• Three years or more of administrative or records clerk experience, preferably in a law firm.
• Experience operating a multi‑line call manager system, transferring calls, and handling multiple calls simultaneously.

Fagen, Friedman & Fulfrost is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strive to reflect the diversity of California’s six million+ students, who collectively create a stunning tapestry of race, age, gender identity and expression, sexual orientation, socioeconomic status, religion, physical and mental ability, and language.