Coordinator, Special Projects and Events

#We Are Paramount  on a mission to unleash the power of content… you in?

We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co‑create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

The Coordinator, Special Projects and Events provides hands‑on coordination, operational support, and administrative assistance to the Special Projects & Events team, reporting directly to the VP, Special Projects and Events. This role located in Los Angeles, CA supports the planning, execution, and reconciliation of a wide range of internal and external events, special initiatives, and executive and talent‑facing engagements, while partnering closely with internal stakeholders and external vendors.

The Coordinator must be highly organized, proactive, and detail‑oriented, with the ability to manage multiple projects simultaneously. The Coordinator must remain calm under pressure, and operate with the highest level of professionalism, integrity, and discretion while serving as a professional ambassador for the department and Paramount.

• Provide project coordination, administrative, and hands‑on operational support to the VP, Special Projects & Events and the broader team as business needs require.
• Proactively manage the VP’s calendar by coordinating internal/external meetings across time zones and anticipating conflicts, deadlines, and shifting priorities.
• Coordinate complex domestic and international travel (air/hotel/ground/itineraries/visas as needed) and serve as the point of contact for real‑time changes and urgent adjustments for the VP.
• Prepare, submit, and reconcile expense reports; track receipts and support vendor/financial/compliance workflows by processing PO's, invoices and card transactions in a timely manner.
• Support end‑to‑end event planning and special project coordination by building timelines, maintaining checklists, managing budgets, and tracking action items across stakeholders and vendors.
• Coordinate logistics for internal meetings, off‑sites, screenings, premieres, and external‑facing events, partnering with creative, marketing, security, facilities, and executive stakeholders.
• Manage venue and production logistics (not limited to: venue research/holds, walk‑throughs, load‑in/load‑out schedules, parking/access needs, venue signage and displays, and food & beverage coordination).
• Secure and manage staffing, including outreach, communication, and gate pass access for events.
• Own event documentation and communications, including agendas, event schedule grids, run‑of‑show/briefing materials, contact lists, and post‑event recaps.
• Manage invitations, guest lists, seating, credentials, and onsite check‑in support.
• Work with internal departments and external vendors to create credentials, tickets, party passes, and any other printed material needs.
• Support onsite event execution as assigned while maintaining a calm, solutions‑oriented presence.
• Create and submit all contract request forms to Sourcing, Finance and Legal departments and work with departments and vendors to ensure that all contracts are fully executed prior to event.
• Collaborate with Risk Management department to ensure that vendor COIs are up to date and in accordance with Paramount Pictures company policy.

• Bachelor’s Degree
• Minimum 2 years of related event coordination experience
• Proficient with Microsoft Office, and internet‑based software; experience with collaboration tools and expense/purchasing systems (e.g., SAP Ariba/Concur) preferred

• Impressive written, verbal, and interpersonal communication skills. Able to work well with internal teams, external partners, talent, and senior leaders. Can manage confidential information with care.
• Demonstrated problem‑solving skills, sound judgment, and meticulous attention to detail
• Knowledge of the event planning processes,…