Office Coordinator

Job Description

We’re looking for a reliable, detail-oriented Office Coordinator to help keep our designers on track and our office running smoothly (and stocked with snacks). You’ll support day-to-day operations and serve as a key point of contact for administrative needs. This part‑time position with flexible hours is perfect for someone who thrives in organized & creative environments, loves helping others, and believes that offices should spark productivity, creativity, and joy.

• Complete daily walkthroughs of the office to make sure it’s tidy and organized.
• Check supply levels and make sure all office and kitchen supplies are stocked.
• Serve as the main point of contact for all office vendors such as property management, parking service, cleaners, and more.
• Set up the office and conference room for meetings.
• Assist with team travel such as booking hotels and meal reservations.
• Serve as the expert on domestic and international shipping.
• Support the design team with sample budgeting, donations, and returns.
• Organize events for seasonal and birthday celebrations, team bonding, and new hires.
• Assist with new hire onboarding: setting up computers, organizing desk space, scheduling meetings, etc.

• You’re proficient in Microsoft Office and are tech‑comfortable.
• You have excellent written and verbal communication skills.
• You’re organized to the core.
• You’re comfortable in a fast‑paced environment.
• You have a knowledge of mail processes such as Fed Ex and UPS.

• Have an Associate or Bachelor’s degree.
• Have prior admin or office coordination experience.

• Part‑time, flexible hours: 15‑20 hours per week, 9 am or 10 am – 1 pm or 2 pm Monday‑Thursday.
• Collaborative and creative team.
• Competitive pay: $30–$35 /hour based on experience.
• Part‑time benefits such as PTO.