Executive Assistant

Description SCOPE LA is a community organizing, policy and leadership development organization focused on building grassroots power to create social and economic justice for low income, female, immigrant, Black and Brown communities in South Los Angeles. Scope+1 They engage in leadership training, voter engagement, policy advocacy, and working in coalition with community based organizations and labor unions. Scope+1

As Executive Assistant, you will support the Board of Directors and senior leadership to ensure efficient governance, communication, and administrative operations that further SCOPE LA's mission.

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Key Responsibilities

- Serve as primary administrative support to the Board of Directors: schedule board meetings (in person/hybrid/virtual), prepare agendas, coordinate logistics (venue/tech/refreshments), take minutes, distribute materials, follow up on action items.

- Manage calendars for board members and senior leadership: coordinate internal external meetings, ensure timely communication of board related events.

- Prepare and maintain board documentation: board book compilation, board member contact lists, onboarding/offboarding board members, orientation materials.

- Facilitate communication between the board, executive leadership, committees, and staff: track key deliverables, send reminders, monitor follow through.

- Support senior leadership with correspondence, meeting preparation, confidential materials, and ad hoc projects as needed.

- Maintain and update the organization's governance calendar: key deadlines (filings, renewals, board terms), committee meetings, strategic planning sessions.

- Assist with preparing reports and presentations for board review: gather data, collaborate with staff, format documents for clarity and impact.

- Organize committee logistics for board committees (if applicable): scheduling, tracking membership, preparing materials.

- Support general administrative tasks: filing, document management (electronic and paper), expense tracking (board related), communications outreach for board/stakeholder relations.

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Qualifications & Skills

- Prior experience supporting a Board of Directors (non profit preferred) in an Executive Assistant, Governance Coordinator, or similar role.

- Excellent organizational, time management, and multitasking skills-able to handle competing priorities with minimal supervision.

- High level of professionalism, discretion and confidentiality-comfortable handling sensitive board and executive level matters.

- Strong written and verbal communication skills; ability to draft agendas, minutes, reports, and member communications.

- Proficiency with standard office/meeting tools (e.g., Microsoft Office suite: Word, Excel, PowerPoint; virtual meeting platforms Zoom/Teams; shared drives).

- Comfortable working in a fast paced, mission driven nonprofit environment with diverse stakeholders.

- Commitment to equity, social justice, and the mission of SCOPE LA.

- Bilingual Spanish/English a plus (given the organization's community context).

- Flexible availability to cover some board events outside standard hours (evenings, early mornings) as required. Requirements ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Business Process Execution Language Talent Match®

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