Human Resource Administrative Assistant

Human Resources Administrative Assistant

Location: Van Nuys, CA

Pay Rate: $23–25/hour, based on experience

Employment Type: Contract with possibility of hire depending on performance

The HR Administrative Assistant will provide comprehensive clerical and administrative support to the Human Resources team. This position plays a critical role in maintaining accurate employee records, coordinating onboarding efforts, and ensuring smooth day-to-day HR operations.

• Assist with onboarding and new hire paperwork, including preparing offer packets and entering employee data into HRIS
• Maintain and update personnel files, both electronic and paper, ensuring compliance and confidentiality
• Schedule interviews, coordinate calendars, and assist with recruiting logistics
• Support benefits administration by processing enrollment forms and responding to employee inquiries
• Track compliance items such as I-9 documentation, background checks, certifications, and training records
• Prepare employment verification letters and general HR correspondence
• Provide payroll support by collecting timesheets, updating employee information, and assisting with data entry
• Order office supplies and maintain inventory for the HR department
• Assist with organizing company events, meetings, and employee engagement activities
• Prepare reports, spreadsheets, and presentations for management
• Answer incoming calls and emails, directing inquiries to the appropriate department
• Perform general office duties such as filing, scanning, copying, and document organization
• Provide administrative support to leadership as needed

• 1–3 years of administrative experience, preferably in a Human Resources setting
• Strong organizational skills with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS systems is a plus
• Ability to handle confidential information with discretion
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers