Executive Assistant to Founder – PR; Fashion, Beauty, Lifestyle

Los Angeles, CA (In-Person)

KBPR is a boutique PR and talent management agency specializing in fashion, beauty, and lifestyle brands. The agency works closely with brands, creators, and talent to execute PR campaigns, influencer partnerships, and brand activations.

We are seeking a highly organized and detail-oriented Executive Assistant to support the founder and assist with daily operations across PR campaigns, talent management, and agency logistics.

This role is ideal for someone who has prior experience working in fashion PR, influencer marketing, talent management, or a similar agency environment and understands the pace, communication style, and expectations of the industry. The position requires someone who can manage details, execute tasks efficiently, and help keep multiple projects moving forward smoothly.

• Manage calendar scheduling, meetings, and call coordination
• Assist with email management and daily communications
• Track tasks, timelines, and project progress across multiple clients
• Maintain organized internal documents, trackers, and systems
• Coordinate travel, appointments, and logistical needs

• Track influencer campaign deliverables and deadlines
• Assist with brand partnership coordination and logistics
• Coordinate product shipments and gifting for creators, editors, and partners
• Maintain campaign and partnership trackers
• Assist with managing creator communications and scheduling

• Assist with sourcing items, vendors, and materials for brand events and activations
• Coordinate logistics for events and production needs
• Help organize production schedules and vendor coordination
• Assist with event preparation and occasional on-site support

• Assist with preparing and sending client invoices
• Track invoice status and follow up on outstanding payments when needed
• Maintain organized billing and payment records
• Assist with preparing client agreements and internal financial documents

• Research vendors, services, and sourcing requests
• Coordinate orders, deliveries, and operational needs
• Assist with preparing internal documents, decks, and reports
• Ensure tasks and requests are completed accurately and on time

• 2 years of experience in fashion PR, talent management, influencer marketing, or a similar agency environment
• Experience in a fast-paced PR agency or talent management environment strongly preferred
• Strong understanding of influencer partnerships, brand collaborations, and PR campaign workflows
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive and solutions-oriented mindset
• Strong written and verbal communication skills

• Google Workspace (Docs, Sheets, Slides)
• Experience managing trackers, timelines, and project workflows
• Comfortable coordinating across multiple clients, creators, and vendors

• Full-time, in-person position based in Los Angeles
• Work directly alongside the founder on client campaigns, partnerships, and brand activations
• Opportunity to grow within a fast-growing PR and talent management agency