Receptionist, Administrative​/Clerical

## Receptionist Apply remote type:
Onsite locations:
USA-Los Angeles-CAtime type:
Full time posted on:
Posted Todayjob requisition :
R-00930

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.  As the Receptionist you will be the welcoming face and voice of our organization. As the first point of contact for clients, visitors, and employees, the Receptionist plays a crucial role in creating a positive and professional impression.

The ideal candidate will handle phone calls, greet guests, and assist with administrative tasks, ensuring smooth operations and exceptional customer service.

Shift: Monday-Friday

Hours:

9am-6pmPay: $27

ReceptionistJOB RESPONSIBILITIESMeeting Room Bookings:  
• Handle meeting preparations, including verifying catering details, managing logistics associated with special event spaces  
• Optimize meeting room spaces, making sure booked spaces are used and allocated appropriately  
• Engages in fluid communication between firms’ functional groups  
• Resolve any room scheduling conflicts or issues  
• Assists with creating new meeting room reservations as requested while providing an outstanding customer service experience  
• Review and manage meeting lists for each day  
• Determine logistical goals of each meeting by consulting with meeting host  
• Confirm and enter all meeting details into the existing event reservation application

Hoteling:  
• Review and manage hoteling lists for each day  
• Optimize hoteling spaces, making sure booked spaces are used and allocated appropriately  
• Engages in fluid communication between the firms’ functional groups  
• Follow up on no shows and cancellations  
• Resolve any room scheduling conflicts or issues  
• Assists with creating new meeting room reservations as requested while providing an outstanding customer service experience  
• Confirm and enter all meeting details into the existing event reservation application

Meeting Room Management:  
• Maintain visible support on the floors for guests and visitors, focused on connecting them with the right people/resources to get what they need and responding to ad hoc questions  
• Review and manage meeting lists for each day  
• Communicate to certain relevant internal departments, vendors, and building management regarding the specific needs of the reservation including room setup, audio visual, food and beverage requirements, Certificates of Insurance, etc.  
• Support VIP and client meetings with meeting supplies, catering request and room set up. Assist with the following duties: registration, name tags, handout, pads and pens, bottle of water, guest Wi-Fi, etc.  
• Provide real-time support for meetings, checking in with meeting organizers before meetings begin and providing a floor-based point of contact for additional support  
• Interface with other associates/departments and redirect requests to when appropriate/necessary  
• Arrange, coordinate and escort third party vendors to on site location where work related request will be conducted. Confirm that work is performed satisfactorily and close out tickets when work is completed.  
• Maintain familiarity with the location of emergency exits and procedures, supplies, AEDs and First Aid Kit(s)
Catering and Events:  
• Ensure all requirements and necessities regarding food and beverages are met for office events.
• Place all catering orders for meetings and events, with particular attention paid to accurate delivery times, specific dietary and cuisine requirements, appropriate headcounts, and remaining within budget
• Issue event forms detailing meeting and event logistics  
• Manage catering orders: timing, delivery, set up, breakdown, etc.

Visitor Management:  
• Enter all visitors into the building’s visitor management system, for meetings, events, and visits from vendors and other service providers
• Provide visitor access cards to visiting attorneys and employees who have misplaced their cards, keeping an up-to-date inventory of these cards and a record of who has each card at any given time  
• Greet guests upon arrival, announce them to their…