Administrative Coordinator

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At Claris Health, we believe that every individual is a story worth cherishing - a story of hope, resilience, and the chance for a brighter future. For nearly 50 years, we've stood beside individuals and families during some of the most vulnerable moments of their lives, offering not just medical care but meeting people where they are. We believe that every individual is worthy of love and deserving of whole-person care.

Growth at Claris isn’t just something we aim for - it’s what we do every day. Whether it’s our state-of-the-art Inglewood facility, our mobile clinics bringing care directly to underserved communities, or our Reality Check program empowering thousands of students, we’re breaking barriers to healthcare access.

At Claris, your ideas matter, your work is valued, and your impact is real.

Administrative Coordinator

Hours:
Full-time, Monday - Friday, 8:30am - 5:00pm

Location: 11500 W. Olympic Blvd. #570, Los Angeles, CA 90064

Salary: $54,080 - $58,240 Annually

Reports to: Vice President of Operations

Supervises: Volunteers

Claris Health’s Administrative Coordinator provides overall support to the Advancement and Operations teams. Specific tasks include scheduling appointments, managing calendars, editing donor communication, tracking donations, donor receipts and thanking, recruiting volunteers, and coordinating fundraising events, capital campaigns, and donor communications.

Primary Responsibilities:

Advancement:

• Manage systems & processes related to donor cultivation and ongoing maintenance.

• Prepare mailing lists for newsletters and other donor communications.
• Assist with the research of new strategies to increase individual and corporate donations, grants, and community support.
• Assist with the content and design production and distribution of donor and other community outreach publications and materials (electronic and print).
• Create (if needed) and maintain systems for appropriate donor communication.
• Schedule various fundraising related meetings for the advancement team.
• Communicate with donors regarding failed monthly donations, new donations, and field other donor-related calls that come into the office.

• Maintain a precise and efficient thanking and receipting systems for donors.
• Assist the VP of Operations with administrative tasks such as personnel and board filing, policy and procedures updates, training manuals, meeting planning, and staff events.
• Serve as a scribe during staff meetings and quality improvement meetings.
• Assist executive staff with duties that may free up their time to focus on specific roles. This may include lunch orders, coordinating pick-ups, and other occasional errands.

• Recruit and train volunteers to execute fundraising events.
• Research event logistics, make site visits, and find resources to support decision-making.
• Coordinate details for fundraising events (e.g. booking space, arranging food and beverages, ordering supplies and audiovisual equipment, booking travel arrangements, and ensuring that other details meet the quality and expectations of the agency).
• Serve as the vendor liaison for event-related issues.
• Manage on-site production and clean up for events, as necessary.
• Close out all events as required including financial reporting, highlights, statistics and follow up.
• Manage the event calendar and help properly staff each event with paid and volunteer teams.
• Create and oversee event manuals and ensure proper training for staff and volunteers.
• All other duties assigned by the executive team.

• Hold at least a Bachelor’s degree in a related field or relevant work experience in administrative assisting, donor relations and/or fundraising. Preferably have previous non-profit…