Sr Profit Center Office Administrator

Hajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858,Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths;

a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future. Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers (PCs), is run by the Profit Center Manager as if it were their own small business.

A typical Profit Center is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under unique trade names and offer a customized business approach, honoring what’s special about each local marketplace. Hajoca is one of those trade names and is looking for a Sr Profit Center Office Administrator at their Compton, CA location.

Pay for Sr Profit Center Office Administrator is between $21.50 and $26.00 per year at this location. Are you organized and detail-oriented? Are you able to efficiently manager competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we’d like you to join our team as a Senior Profit Center Office Administrator.

About the Role:

You will:
Provide training and guidance on administrative tasks to other Profit Center teammates to ensure adherence to company policies and delivery procedures. Serve as an escalated point of contact for customers with inquiries or concerns and ensure a high level of customer satisfaction. Manage contracts, relationships, and accounts payable for all vendor services, including cleaning, landscaping, maintenance and other utilities.   Manage accounts receivable for the Profit Center, including payments on credit accounts and all cash sales transactions.   

Maintain daily files for the Profit Center to include ship tickets, purchase order receivers, deposit back-ups, cash journals, and all daily reconciled reports.  Perform daily, weekly, monthly, and annual reconciliation of all reports contained in the Manager’s Checklist. Perform an annual internal audit of the business utilizing the Manager’s Compliance Questionnaire. Ensure the Profit Center is in compliance with all administrative company policies.

Conduct onboarding tasks with all new teammates. Including, new hire paperwork, I9 completion, onboarding benefits, systems, and processes.  Develop and maintain administrative workflow of the business. Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review. Generate daily invoice preview report for management review. Review purchase order debit memos and debit cancellations ensuing all required documentation is included and communicate to Centralized AP team in an accurate and timely manner.

Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center. File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily.

Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy. Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy. Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying. Successfully complete required safety and compliance training programs as assigned.…