Administrative Assistant, Policy Communications & External Affairs

Responsibilities

• Support the day‑to‑day administrative needs of two directors on the Corporate Communications team.
• Maintain calendars, including scheduling meetings both internally and externally, booking large department events/meetings and off‑sites.
• Organize domestic and international travel arrangements such as flights, hotels, and vehicle transportation.
• Contribute to updating and managing team resources.
• Help staff events and support special projects as needed.
• Manage vendor set‑up and track invoices.
• Organize and cascade weekly team reports and updates.
• Prepare expense reports in a timely and accurate manner.
• Prepare executive briefings.
• Research and consolidate data into memos and presentations.

• BA/BS Degree
• 3-5 years as an executive assistant or administrative assistant
• Prior experience supporting senior communications executives who regularly interface with the C‑suite (Communications experience is preferred)
• Strong written and verbal communication skills and the ability to multitask
• Proficiency in Google Suite:
  Gmail, GCalendar, Google Docs, Google Sheets, Google Groups, MS Word/Excel
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Ability to be flexible, nimble and act with urgency
• Strong attention to detail
• Proactive self‑starter
• Team‑player who operates in a fast‑paced team‑oriented setting
• Displays professionalism in communication with internal and external partners

Compensation:
Hourly range $38.46 – $71.39.

Benefits include:

• Health Plans
• Mental Health support
• 401(k) Retirement Plan with employer match
• Stock Option Program
• Disability Programs
• Health Savings and Flexible Spending Accounts
• Family‑forming benefits
• Life and Serious Injury Benefits
• Paid leave of absence programs
• Full‑time hourly employees accrue 35 days annually for paid time off
• Full‑time salaried employees are immediately entitled to flexible time off

We are an equal‑opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Accommodation for disability or other reasons during the hiring process: please send a request to your recruiting partner.