Administrative Associate, Technology

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans,partners and our community.

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presentstheunique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.

Putting onan Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of perspectives,experiencesandexpertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them.

The Technology Administrative  Associate will be an integral part of thetechnologyteam,primarily responsible for providing assistance and administrative support totheseniortechnologyleadershipteam,coordinating and tracking cross-departmental projects and initiatives,and ensuring the smooth functioning and operation of the department.

This role offers an unparalleled opportunity to increase your professional network, gain valuable experience, and grow with the organization as we gear up for the 2028 Olympic and Paralympic Games!

This position will report to the VP, Head of PMO

• Fully manage comprehensive executive administration and calendar scheduling for senior leadership, while providing scheduling coordination for broader department leadership as needed.
• Coordinate travel logistics, expense processing, and meeting preparation for senior technology leadership.
• Coordinate logistics for key leadership meetings, including room reservations, technology setups, and catering.
• Act as a communications liaison, composing and sending team-wide announcements, policy reminders, and correspondence on behalf of senior leadership.

• Coordinate all onsite visitor, contractor, and technology partner logistics, managing building access, badging, and space requirements.
• Coordinate with workplace facilities to manage team seating assignments.
• Track and monitor updates for department working groups and coordinate periodic reporting on government interactions.
• Maintain essential department resources, including visitor guides, travel databases, and up-to-date organizational charts.

• Facilitate the onboarding process for new hires, contractors, and suppliers by ensuring they are added to standard meetings, communication channels, and shared team platforms.
• Maintain the central repository of departmental job descriptions, team rosters, and comprehensive contact directories.
• Plan and execute team outings, bonding events, and social gatherings to support department culture.

• Manage the compilation of recurring departmental meeting agendas, presentation slides, and team-wide calendar invites, maintaining the Technology department's presence on the organization’s master calendar.
• Respond to incoming inquiries, routing them appropriately, and partner with cross-departmental administrative staff to provide backup coverage and support when necessary.

• Bachelorsdegreepreferred
• 3+ years of experience within a fast-paced team in a coordination, department operations, or executive support role.
• Strong proficiency inSmartsheetand
  
  Excelfor tracking data, managing lists, and organizing team logistics.
• Practical experience using
  
  SharePoint,Slack, and Teamsto organize file libraries, manage group access, and handle team communications.
• Advanced skills in Outlookfor managing complex executive…