Executive Assistant & Project Coordinator

Assistant To The Senior Vice President Of Kilroy's Creative Studio

This position will be employed by Kilroy Realty, L.P. We are seeking a highly organized and proactive individual to fill the role of assistant to the senior vice president of Kilroy's creative studio. Studio is Kilroy's creative department that oversees art, architectural design, interior design, graphic design, branding, and environmental way finding. The team consists of both internal and external members, including an exclusive consultant partnership with Dpa, which includes the role of our creative consultant.

As the assistant to the SVP, you will play a crucial role in supporting their day-to-day activities and ensuring efficient operations within the Kilroy and studio team. This position requires a detail-oriented individual with excellent communication and time-management skills, who can prioritize tasks and take a proactive approach within the team's operations. If you thrive in a dynamic environment and are eager to contribute to the success of our creative team, we encourage you to apply for this assistant position.

• Bachelor's degree
• Three to five years of prior experience supporting senior management or a team.
• Excellent written and verbal communication
• Strong time-management and prioritization skills; with experience managing rapidly changing travel schedules with a high number of
• Should have a high level of discretion, confidentiality, professionalism and be customer service
• Detail-oriented with excellent organizational
• Resourceful self-starter with a proactive, dynamic, can-do attitude, able to be flexible when needs change.
• Ability to multitask effectively in a fast-paced
• Proficiency in Microsoft Office Suite and Adobe Creative Suite (helpful if familiar with Asana and Bluebeam).
• A team player capable of cultivating productive working relationships across the company, including interacting with senior

An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:

• Manage and optimize the SVP's calendar, strategically scheduling appointments, meetings, creative sessions, and executive priorities while serving as a trusted gatekeeper who evaluates competing demands, prioritizes requests, and safeguards time for high-value work, decision-making, and strategic initiatives.
• Monitor and manage sensitive and confidential information with the highest degree of discretion.
• Manage and track executive action items, ensuring follow-through on commitments and deadlines.
• Anticipate and coordinate executive workplace needs, ensuring the SVP is prepared and supported throughout high-volume meeting days, presentations, and special events.
• Provide general administrative support, such as managing expenses, team company credit card usage, preparing expense reports, processing vendor invoices in Yardi, and ordering office supplies.
• Handle any additional tasks or ad hoc requests to ensure the smooth operation of the creative department.
• Other duties as assigned

• Prioritize and manage the requests for the SVP via email, drafting responses when appropriate and ensuring timely and effective communication.

• Assist in preparing for meetings, including gathering and organizing necessary materials, creating agendas for reoccurring executive and departmental updates and coordinating logistics. Take meeting minutes or notes as required.

• Collaborate with the SVP and studio team members to track project progress using Asana, ensuring deadlines are met and milestones are
• This includes following up on project progress, as well as collecting necessary documentation and photos to ensure complete approval of final
• Assist in coordinating resources, facilitating communication between team members, and updating project management
• Manage all incoming studio requests through the Asana form and
• Collaborate with the SVP on regularly releasing comprehensive updates and trackers regarding all open studio tasks for larger executive