Executive Assistant Job in West Los Angeles, CA

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership and help maintain an efficient corporate office. This long-term contract position is well suited for a highly organized, detail-oriented individual who can balance executive-level coordination with day-to-day office oversight. The role requires sound judgment, discretion, and the ability to keep priorities moving in a fast-paced environment. You will play a key part in helping leadership stay focused while ensuring the office operates smoothly and effectively.

Responsibilities:

• Coordinate the President's schedule by arranging meetings, managing competing priorities, and organizing travel plans and related logistics.
• Draft, edit, and format business correspondence, presentations, and reports for internal and external audiences with a high degree of accuracy.
• Act as a central point of support for executive leadership by tracking requests, anticipating needs, and helping resolve scheduling or administrative challenges before they escalate.
• Provide confidential administrative assistance to senior leaders and handle sensitive information with discretion.
• Oversee daily office operations, including reception coverage, supply management, vendor coordination, equipment servicing, and general workplace needs.
• Organize internal meetings and office events by managing room arrangements, catering, setup, and other logistical details.
• Lead corporate office safety meetings on a regular basis and assist with workplace compliance-related activities.
• Review office processes and recommend practical improvements that increase efficiency and support a better employee experience.
• Contribute to internal communications and assist with special projects that support broader business operations.