Executive Assistant

Getty Conservation Institute Executive Assistant

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

We are seeking a highly organized and proactive professional to serve as Executive Assistant to the John

E. and Louise Bryson Director of the Getty Conservation Institute. This position oversees day-to-day operations for the director's office and provides high-level administrative and operational support. The Executive Assistant is key in managing priorities and communications, coordinating activities, and ensuring the efficient functioning of the office in support of the Director's priorities and the Institute's mission.

This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.

As the Executive Assistant, you will:

• Manage a complex executive calendar, involving competing requests and multiple scheduling priorities.
• Maintain the director's office records in accordance with institutional records management policies. This work regularly involves records of enduring value that document the organization's history and requires preservation of such materials and Getty intellectual property.
• Track inquiries received by the director via email, phone, and mail to ensure timely responses; and maintain director's database of colleagues' contact information.
• Coordinate all aspects of the director's national and international business travel arrangements, which also includes preparation of briefing materials and background information for meetings and trips, and timely completion of expense reports in compliance with Getty policies.
• Organize internal and external events of various sizes, which may include venue, catering, technology, and audio-visual arrangements.
• Develop agendas, notes, minutes, and other communications on behalf of the director, including drafting and proofreading correspondence to senior leaders and colleagues, trustees, donors, and external partners. Assist in development and preparation of reports, publications, and presentations, including light editing of images.
• Process contracts and payments, prepare and track the director's office budget, procure supplies, implement special projects requested by the director, and perform other duties as assigned.
• Represent the director in your interactions with individuals, inside and outside of Getty.

• Bachelor's degree and a minimum of 7 years of related experience, including experience providing executive-level support

Excellent organizational skills and attention to detail. Effective communications skills, both written and verbal; ability to proofread. High level of discretion and exemplary judgment. Composed behavior in a fast-paced work environment. Demonstrated success in planning, organizing and completing projects. Self-motivated, able to anticipate emerging tasks. Able to prioritize and balance workload between shifting demands and routine office operations. Advanced computer skills;

able to effectively use technology to access, manage, and communicate information. Must be proficient in Microsoft Office applications (including Word, Excel, PowerPoint, SharePoint and One Drive); familiarity with Blackbaud Raiser's Edge, and photo editing software is helpful.

All candidates must apply online. Please be prepared to upload your cover letter and resume when prompted to do so by the online application system. Candidates who successfully complete the online application process will receive an automated message via email. If you have specific questions about the Executive Assistant position, please email gcistaffing.

The Final date to receive applications is August 16, 2026.

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional…