Executive Assistant

Executive Assistant

Our client, a private equity firm, is seeking a highly organized Executive Assistant to provide day-to-day administrative support to senior leadership. This role is ideal for someone who is detail-oriented, proactive, and comfortable operating in a fast-paced, high-performance environment.

Responsibilities:

• Manage complex and evolving calendars, including scheduling across multiple time zones
• Coordinate domestic and international travel; experience with private travel is a plus
• Prepare, submit, and track expense reports accurately and on time
• Coordinate meetings, including logistics, materials, conference rooms, and follow-ups
• Act as a point of contact for internal and external stakeholders
• Assist with document preparation and basic administrative support as needed
• Anticipate scheduling conflicts and proactively propose solutions

Qualifications:

• Prior experience supporting senior executives, preferably within private equity, finance, or professional services
• Strong organizational and time-management skills with exceptional attention to detail
• High level of discretion and professionalism
• Ability to prioritize effectively and operate with urgency
• Proficiency in standard office tools (Outlook, calendar platforms, expense systems)

Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.