Receptionist​/Administrative Support

Job Summary

We are seeking a professional Receptionist/Administrative Support professional for a temporary Front Desk Coordinator opportunity in Northridge, CA. This high-visibility role is ideal for an organized, polished administrator who enjoys being the first point of contact for visitors, employees, vendors, and internal teams.

This position supports a structured, security-focused business environment connected to technology, aerospace, and innovation. The role offers the chance to contribute to a collaborative workplace where accuracy, professionalism, clear communication, and dependable front desk support are highly valued. You will work closely with internal teams, support daily office operations, and help maintain a welcoming, compliant, and well-organized front office experience.

• Greet visitors, clients, contractors, and employees while delivering a professional and positive front desk experience.
• Manage visitor logs, site badges, parking passes, garage validations, and after-hours access in accordance with established security procedures.
• Process employee and contractor badge access requests through internal ticketing systems.
• Maintain a clean, organized lobby, reception area, and workroom to support a polished office environment.
• Manage incoming and outgoing small package mail, domestic shipping, and general office supply orders.
• Communicate catering deliveries, visitor arrivals, and general internal updates through email, Slack, and other internal tools.

• Support daily front desk reception, visitor management, and administrative coordination.
• Manage badge access, parking logistics, visitor records, and security-related front desk processes.
• Coordinate mail, shipping, office supplies, lobby organization, and internal communications.
• Use internal systems to track requests, communicate updates, and maintain accurate records.
• 3 or more years of receptionist, front desk, administrative support, or front office coordination experience.
• Strong organizational skills with excellent attention to detail and follow-through.
• Professional communication skills and a polished, customer-focused demeanor.
• Comfort using internal communication tools, ticketing systems, visitor management software, and office technology.
• Ability to follow site procedures, security protocols, and confidentiality requirements.
• Willingness to comply with ITAR-related requirements and sign a confidentiality agreement.
• Reliable, proactive, and able to manage multiple front desk priorities in a structured office environment.

• Experience supporting a secure office, corporate reception desk, aerospace, technology, defense, or regulated business environment.
• Familiarity with Lenel, Right Crowd, SIM ticketing, Slack, or similar visitor management and internal communication systems.
• Experience handling badge access, parking coordination, mailroom support, supply ordering, or facilities-related administrative tasks.
• Strong ability to remain calm, professional, and detail-oriented while managing visitors, requests, and time-sensitive front desk activity.

• Pay Rate: $23.06 to $25.55 per hour.
• Schedule:
  
  Monday through Friday, 40 hours per week.
• Employment Type:
  
  Temporary contract assignment.
• Assignment Length: 2 to 3 months.
• Location:
  
  Northridge, CA.

• For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. /resources

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.