Office Manager

We are seeking an Office Manager to run day-to-day operations, AV for meetings, and special projects and events.

Job duties will include running a busy office of ~100 faculty and staff housed on the University Park campus, as well as assist with Capital Campus and offsite employee needs.

• On-boarding new staff, computer and software acquisition, offsite storage management, mail and delivery coordination, supply inventory and purchasing, requisition creation and invoicing, use of Workday financial report systems and Concur, staff meeting arrangements and audio/visual set up, travel arrangements and expenses.
• Site specific needs such as maintaining keys, facilities requests, space management, Zoom lines, office management needs, emergency planning, and the ability to clearly communicate information across sites.
• Assist Executive Director and Co-Director in center-related expense tracking, purchases, travel, and meeting arrangements as well as the monthly and annual staff meetings.
• Oversee student workers and an administrative assistant.

• Expected to work onsite 5 days per week at USC University Park Campus in Los Angeles, CA.
• Expertise in software and technology; computers, phones, networks, Zoom, Workday, video and sound equipment for department meetings and seminars.
• Experience in website editing and updates (Wordpress or similar).
• Event planning experience, for seminars, conferences, and team-building social gatherings.
• Advanced accounting/financial management, budgeting, and reporting experience.
• Public speaking/presentation skills.
• Ability to multi-task with regular tasks and steady influx of new tasks throughout the day, and keep track of multiple deadlines for events and department needs.
• Schedule flexibility to accommodate building requests and deliveries.
• Safe lifting and sorting of supplies and other materials, up to 20 lbs.
• Experience in academic environment and Workday preferred.
• At least 3 years' experience managing an office of similar size.
• New employee onboarding and providing warm hospitality for guests.
• Willingness to back up admin assistant team.
• Ability to create and maintain connections among multiple sub-centers within our department.

This is a full time, 1 year fixed-term position (renewable) with a fully onsite work arrangement.

Preferred Education:

Bachelor's Degree.

Required

Work Experience:

3 years minimum.

Work Arrangement: 5 Days a week, fully onsite at University Park Campus in Los Angeles.

The annual base salary range for this position is $85,782.45 - $87,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

This position is funded by a contract/grant/gift and may be funded by a subsequent contract/grant/gift. Accordingly, your position is contingent upon receipt of the necessary funding from this or any subsequent contract/grant/gift to continue employment. In the event funding for your position changes and it becomes necessary to adjust your percentage of effort or it becomes necessary for your employment with the University of Southern California to end, you will receive one (1) month written notification of termination.

According to university policy, no severance benefits are paid to employees hired under a contract/grant/gift. When you leave, your final paycheck will include pay for days worked, and for accrued and unused vacation. The university does not pay for accrued and unused sick days upon termination. Your employment may also end for other reasons consistent with university policy.

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