Office Manager ​/ Personal Assistant

Office Manager & Personal Assistant to Hanna Li Hanna Li Interiors | Los Angeles, CA

Location: Mount Washington / Northeast Los Angeles

Reports To: Hanna Li, Creative Director

Hanna Li Interiors is a Los Angeles-based multidisciplinary interior design studio specializing in high-end residential design, building, remodeling, and property development. Founded in 2016, the studio creates highly personalized environments that combine traditional techniques, modern technology, culture, research, and a deep understanding of how people live.

The studio's work has been recognized by publications including Vogue, Architectural Digest, Elle Decor, Veranda, Luxe, and The Wall Street Journal, and the firm's clientele includes accomplished individuals across entertainment, sports, technology, finance, and other creative industries.

We are looking for an exceptional Office Manager & Personal Assistant to Hanna Li to become a trusted and indispensable part of the studio.

This is a highly varied role for someone who thrives when no two days look exactly alike.

You will support both the operational needs of Hanna Li Interiors and the day-to-day life of its Creative Director, Hanna Li. You will help keep the business organized, make sure details don't fall through the cracks, maintain relationships with clients and vendors, coordinate logistics, manage errands and administrative responsibilities, and generally make Hanna's life easier.

One day you might be organizing a shipment of design samples, selling inventory warehouse items, researching a thoughtful client gift, or coordinating a return. The next day you might take Hanna's car in for service, troubleshoot an office issue, help organize a dinner party, pick up materials for a project, or make sure an important license or subscription doesn't expire.

This is an ideal position for someone who is naturally organized, resourceful, polished, highly responsive, and energized by being the person who keeps everything moving behind the scenes.

• Manage day-to-day administrative needs for Hanna Li Interiors.
• Maintain organized digital and physical files, records, receipts, documents, and office materials.
• Track business subscriptions, memberships, software accounts, licenses, permits, renewals, and expiration dates.
• Ensure recurring payments and renewals are handled on time.
• Maintain calendars, reminders, task lists, and operational checklists.
• Help coordinate office supplies, equipment, shipping materials, and other studio necessities.
• Place orders and track deliveries.
• Receive, inspect, organize, distribute, and return packages.
• Sample and Material management.
• Client relationship management including: gift research and coordination, personal thank yous, preparing for client meetings, etc.
• Coordinate shipping and receiving with vendors, couriers, showrooms, and project locations.
• Help keep the studio organized and functioning efficiently.
• Assist with onboarding and supporting employees with administrative needs.
• Help coordinate team meetings, lunches, events, celebrations, and other internal activities.
• Research and solve miscellaneous operational problems as they arise.

You will also provide direct personal assistance to Hanna, helping manage the practical details of her day-to-day life.

This may include:

• Scheduling and coordinating personal appointments.
• Running errands throughout Los Angeles.
• Picking up and dropping off items.
• Managing returns and exchanges.
• Coordinating household or personal service providers.
• Researching purchases and services.
• Ordering personal items.
• Helping prepare for travel.
• Managing personal packages and deliveries.
• Coordinating dinners, celebrations, parties, and gatherings.
• Helping with event planning and logistics.
• Researching and booking restaurants, venues, activities, or experiences.
• Handling last-minute logistical requests.
• Anticipating needs and proactively taking tasks off Hanna's plate.

Some requests will be straightforward. Others will require creativity, research, persistence, and good judgment.

• A bachelor’s degree in…